Executive Assistant – Global Health & Genomic Data

Assist World; Philippines; On-site; PHP 480,000 - 720,000; Full time

Job summary

Assist World is seeking a reliable Executive Assistant to directly support the founders. The role is not a high-volume administrative job; it requires discretion, responsiveness, and the ability to work independently in a fast-moving, globally engaged startup environment.

The successful candidate will manage calendars, coordinate meetings with international stakeholders, organize documents, and handle sensitive information with absolute discretion.

Qualifications

• Operate independently with strong prioritisation and discretion.
• Communicate professionally and handle sensitive information.
• Discretion, responsiveness, organisation, and sound judgment are essential.
• Ability to coordinate with international stakeholders and travel support.

Responsibilities

• Manage and coordinate calendars and meetings.
• Monitor incoming emails and respond or flag items appropriately.
• Ensure important messages and meeting requests are handled promptly.
• Coordinate meetings with senior and international stakeholders.
• Follow up professionally and persistently with contacts who have gone quiet.
• Keep track of outstanding conversations, commitments, and follow-ups.
• Prepare and organise documents for meetings and external stakeholders.
• Conduct research and identify suppliers, services, venues, and other resources internationally.
• Assist with organising events and travel-related requirements.
• Research and coordinate local suppliers in international locations.
• Support the founders with ad-hoc personal and professional administrative tasks.
• Maintain information and documentation within Notion.
• Create, organise, edit, and share Notion documents.
• Keep Notion records accurate and up to date.
• Help ensure Notion remains the company's central source of information.
• Organise and categorise company expenses.
• Help turn expense information into useful data for weekly and monthly reviews.

Skills

Discretion

Organisation

Communication

Prioritisation

Independence

Tools

Notion

Job description

About the Company

We are supporting an innovative, venture-backed startup operating at the intersection of genomic data, global health, pharmaceuticals, animal health, and agricultural technology.

The company is building a marketplace and brokerage for the exchange of non-human genomic data, working with organisations and senior stakeholders around the world.

As an early-stage company, the team is small, fast-moving, and highly focused. The founders regularly interact with senior government, healthcare, scientific, legal, and international stakeholders, making this a role where discretion, responsiveness, organisation, and sound judgment are essential.

About the Role

We are looking for a highly reliable and proactive Executive Assistant to provide direct support to the founders. This is not a traditional high-volume administrative role. The workload may fluctuate but when something needs to be handled, it is often time-sensitive and important.

The successful candidate will be someone who can operate independently, understand priorities, communicate professionally, and handle sensitive information with absolute discretion.

Key Responsibilities

Executive & Administrative Support

• Manage and coordinate calendars and meetings
• Monitor incoming emails and respond or flag items appropriately
• Ensure important messages and meeting requests are handled promptly
• Coordinate meetings with senior and international stakeholders
• Follow up professionally and persistently with contacts who have gone quiet
• Keep track of outstanding conversations, commitments, and follow-ups
• Prepare and organise documents for meetings and external stakeholders

Research & Ad-Hoc Support

• Conduct research and identify suppliers, services, venues, and other resourcesinternationally
• Assist with organising events and travel-related requirements
• Research and coordinate local suppliers in international locations
• Support the founders with ad-hoc personal and professional administrative tasks

Notion & Documentation

• Maintain information and documentation within Notion
• Create, organise, edit, and share Notion documents
• Keep Notion records accurate and up to date
• Help ensure Notion remains the company's central source of information

Financial & Document Administration

• Organise and categorise company expenses
• Help turn expense information into useful data for weekly and monthly reviews