Executive Assistant to Founders | AI-Driven Creative Ops

D2B; Philippines; Remote; PHP 360,000 - 540,000; Full time

Job summary

D2B is seeking an organized, proactive Executive Assistant to support two creative agencies in a fast-paced environment. You’ll help manage calendars, coordinate cross‑business projects, and implement AI-powered productivity tools to streamline operations.

The role demands strong English communication, independent work habits, and experience supporting senior leaders. Collaboration with clients, suppliers, and internal teams is key to keeping projects on track in NZ/International time zones.

Qualifications

• Proven experience supporting executives or business owners.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal English communication skills.
• Proactive, resourceful, and able to work independently.
• Comfortable in a fast-paced, evolving environment.
• Proficient in Microsoft 365 and Google Workspace.
• Experience with project management and collaboration tools.
• Confidence using AI tools to improve productivity and workflows.

Responsibilities

• Manage the founder's calendar, meetings, appointments, and daily priorities.
• Coordinate projects, deadlines, and communication across multiple businesses.
• Handle administrative tasks, documentation, and operational support.
• Prepare reports, presentations, meeting agendas, and follow-up action items.
• Streamline workflows and improve business processes using AI tools and automation.
• Assist with project management, task tracking, and team coordination.
• Liaise with clients, suppliers, and internal stakeholders professionally.
• Organize digital files, systems, and business documentation.
• Support creative and operational initiatives as business priorities evolve.
• Identify opportunities to improve efficiency and implement productivity solutions.

Skills

Organizational skills

Time management

Multitasking

English communication

Microsoft 365

Google Workspace

Project management tools

AI tools

Independent work

Client liaison

Tools

Asana

ClickUp

Trello

Notion

Monday.com

Job description

D2B is seeking an organized, proactive Executive Assistant to support two creative agencies in a fast-paced environment. You’ll help manage calendars, coordinate cross‑business projects, and implement AI-powered productivity tools to streamline operations.

The role demands strong English communication, independent work habits, and experience supporting senior leaders. Collaboration with clients, suppliers, and internal teams is key to keeping projects on track in NZ/International time zones.