Executive Assistant To CEO With Relocation Package

Virtual Staffing Solutions; Cebu City; On-site; PHP 360,000 - 600,000; Full time

Benefits offered by this job

HMO Day 1

Relocation Package

Paid Vacation Leaves

Sick Leaves Convertible to Cash

Life and Accident Insurance

Health Insurance

Job summary

Virtual Staffing Solutions is seeking an Executive Assistant to support the CEO and the executive team in Cebu City. The role involves day-to-day administration, calendar management, travel coordination, and organizing meetings and events.

You will handle confidential information with discretion, prepare reports, and ensure smooth executive operations in a fast-paced BPO environment.

Qualifications

• Significant experience as an Executive Assistant supporting senior-level executives.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office and virtual meeting platforms (Zoom/MS Teams).
• Strong organizational, multitasking, and discretion in handling confidential information.

Responsibilities

• Provide general administrative support for the VSS Executive Team.
• Manage an active calendar of appointments and coordinate meetings.
• Set up interviews and meetings for the executives and screen visitors.
• Oversee and manage CEO email and highlight important messages.
• Plan, organize, and execute events aligned with company goals.

Skills

Executive support

Communication skills

Calendar management

Travel coordination

Meeting coordination

Discretion and confidentiality

Organizational skills

Tools

Microsoft Office

Zoom

MS Teams

Job description

Job Description:

As the leading BPO solutions provider in Leyte, Philippines, Virtual Staffing Solutions, offers a wide-ranging and comprehensive outsourcing solutions from call center services to back-office support, to highly complex data processing for SMEs and large corporations in the US and UK.

Since its founding in 2018, the team has grown into a strong and competitive player in the BPO scene with over 3000+ employees and counting. Virtual Staffing has built its reputation of flexibility, quality, and industry excellence and has since brought its clients continual success in their business.

Responsibilities:

• Provide general administrative support for the VSS Executive Team
• Managing an active calendar of appointments and keep track of all appointments and assist the Executive Team
• Setting up interviews and meetings for the executives and screening visitors
• Oversee and manage the email of the CEO and bring important emails to the CEO’s attention
• Manage all activities, meetings, and travel arrangements for the VSS Executive Team
• Ensure a seamless and positive experience for both external and internal stakeholders
• Coordinate with cross-functional heads to ensure itineraries, objectives, and deliverables are met
• Liaise with the HR for event management responsibilities, as assigned
• Plan, organize, budget, and execute events, ensuring all details are managed effectively
• Ensure events are aligned with company goals and deliver a positive experience for the participants

Job Description

• Supports the CEO and other executive team members, as needed
• Day-to-day management, overseeing special projects and coordinating travel arrangements
• Timely and thorough preparation and review of reports
• Facilitation of meetings and events (planning, logistics, presentations, take minutes)
• Management of organizational updates and transactions via various systems as well as compliance tracking and follow-up for team members

Skills and Requirements

• Significant experience as an Executive Assistant supporting senior-level executives, preferably in the BPO industry
• Excellent communication skills and proficient in drafting and editing correspondence, reports, and presentations.
• Advanced knowledge of Microsoft Office and virtual meeting platforms such as Zoom/MS Teams.
• Exceptional organization and follow-up skills with extreme attention to detail
• Strong judgment and discretion in dealing with highly confidential information
• Ability to function in a dynamic, fast-paced environment, be detail-oriented, manage multiple projects simultaneously, prioritize and follow up on assignments, be customer service focused and work independently

Perks and Benefits when you join VSS:

• HMO Day 1
• Relocation Package
• Paid Vacation Leaves
• Sick Leaves Convertible to Cash
• Life and Accident Insurance
• Health Insurance