Executive Assistant to CEO — Global NGO (Onsite)

Brainbox; Angeles; On-site; PHP 446,000 - 725,000; Full time

Benefits offered by this job

Attractive and competitive salary

Tenure-based and performance-based in‑

Paid time off

Day shift

Unlimited cash incentives for hiredRef

Engagement and recognition programs

HMO on day 1

Travel opportunities

Modern Pampanga office

Supportive local team

Job summary

Brainbox is seeking an Executive Assistant to support the CEO of an Australian non-profit delivering health programs to children. This on-site role is based in Pampanga and involves managing the CEO's diary, inbox, and a single action register across regional programs.

You will coordinate meetings, draft correspondence for board and funders, and handle travel and governance documentation with precision. Strong English, diary discipline, and MS 365 skills are essential.

Qualifications

• At least 3 years experience as an Executive Assistant or senior administrator supporting an executive.
• Excellent written and spoken English, suitable for board and funder correspondence.
• Strong diary and inbox management skills, across multiple time zones.
• Proven follow-up discipline, such as running an action register and closing items.
• Proficient in Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint).
• Excellent attention to detail and organisational skills.

Responsibilities

• Diary, Inbox & Correspondence: Manage CEO calendar, triage inbox, draft replies and sign-off letters.
• Meetings & Action Register: Prepare agendas, take minutes, track owners and due dates.
• Travel Coordination: Book flights, accommodation, vehicles and reconcile expenses.
• Governance & Funder Support: Assemble board packs and manage reporting calendars.
• Document Management: Format, proofread, version-control documents and maintain filing structure.
• Project support: Carry out research and collateral gathering under supervision.

Skills

Diary management

Inbox management

English proficiency

MS 365 proficiency

Attention to detail

Tools

Outlook

Word

Excel

Teams

SharePoint

Job description

Brainbox is seeking an Executive Assistant to support the CEO of an Australian non-profit delivering health programs to children. This on-site role is based in Pampanga and involves managing the CEO's diary, inbox, and a single action register across regional programs.

You will coordinate meetings, draft correspondence for board and funders, and handle travel and governance documentation with precision. Strong English, diary discipline, and MS 365 skills are essential.