Executive Assistant to CEO - Global Board & Funder Support

Brainbox; Angeles; On-site; PHP 720,000 - 1,080,000; Full time

Benefits offered by this job

HMO on day 1

37.5h week with weekends off

Opportunities to travel abroad

Onsite Pampanga office

Job summary

Brainbox in the Philippines seeks an Executive Assistant to support the CEO of an Australian non-profit delivering health programs to children across regional communities. This is a one-to-one role reporting directly to the CEO, with no intermediary, managing her diary, inbox, correspondence and a single action register to keep multiple regional programs on track.

The client is a charity governed by a board, funded through grants and sponsorships, so meeting funder deadlines and board reporting

Qualifications

• At least 3 years' experience as an Executive Assistant or senior administrator supporting an executive preferably in an Australian based company
• Excellent written and spoken English, to a standard suitable for board and funder correspondence
• Strong diary and inbox management skills, ideally across multiple time zones
• Proven follow-up discipline, such as running an action register and closing items without being prompted
• Proficient in Microsoft 365, specifically Outlook, Word, Excel, Teams and SharePoint
• Excellent attention to detail and strong organisational skills

Responsibilities

• Diary, inbox and correspondence management for the CEO
• Attend meetings, prepare agendas, take minutes, and record decisions with owners and due dates
• Maintain a single action register across regional programs
• Coordinate travel logistics including flights, accommodation and expenses
• Assist with governance, funder reporting, and board packs
• Format and proofread documents, maintain filing structures and templates

Skills

Executive Assistant

Diary management

Email management

MS 365

Attention to detail

Organisational skills

Tools

Outlook

Word

Excel

Teams

SharePoint

Job description

Brainbox in the Philippines seeks an Executive Assistant to support the CEO of an Australian non-profit delivering health programs to children across regional communities. This is a one-to-one role reporting directly to the CEO, with no intermediary, managing her diary, inbox, correspondence and a single action register to keep multiple regional programs on track.

The client is a charity governed by a board, funded through grants and sponsorships, so meeting funder deadlines and board reporting