Executive Assistant to CEO — Board & Strategy Support

VA Masters; Navotas; On-site; PHP 669,600 - 1,116,000; Full time

Job summary

VA Masters in the Philippines is seeking an Executive Assistant to provide confidential, high-level administrative and operational support to the President & CEO. The role demands superb organization, discretion, and the ability to manage complex scheduling and communications on behalf of a senior leader.

You will coordinate board activities, travel, expense reporting, and cross-functional meetings, while maintaining the CEO's time for strategic priorities.

Qualifications

• 4+ years providing executive-level administrative support to a C-suite or senior leader.
• Proficiency with Microsoft 365 including Outlook, Teams, SharePoint, and Planner.
• Exceptional organizational and time management skills in a fast-paced environment.
• Strong written communication, with experience drafting executive correspondence.
• Excellent spoken English and professional telephone manner.
• High degree of professionalism, discretion, and judgment with confidential information.
• Dependable, detail-focused, and able to work independently.
• Strong communication and collaboration across multiple stakeholders.

Responsibilities

• Run the CEO's calendar with strategic judgment and coordinate complex scheduling.
• Draft and prepare correspondence, briefings, presentations, and talking points for the CEO.
• Coordinate logistics for Board of Directors meetings, including minutes.
• Manage travel arrangements, expense reporting, and logistical needs for the CEO.
• Serve as the first point of contact for the CEO's office, routing inquiries professionally.
• Support senior leadership coordination, including all-staff meetings and retreats.
• Track action items and deliverables, keeping leadership informed.
• Maintain confidentiality and professionalism at all times.
• Provide administrative support to senior management on communications and donor activities.

Skills

Executive support

Microsoft 365

Time management

Written communication

English proficiency

Discretion

Independence

Stakeholder coordination

Tools

Outlook

Teams

SharePoint

Planner

Asana

Monday.com

Job description

VA Masters in the Philippines is seeking an Executive Assistant to provide confidential, high-level administrative and operational support to the President & CEO. The role demands superb organization, discretion, and the ability to manage complex scheduling and communications on behalf of a senior leader.

You will coordinate board activities, travel, expense reporting, and cross-functional meetings, while maintaining the CEO's time for strategic priorities.