Executive Assistant to CEO - Board & Strategic Scheduling

VA Masters; Western Visayas; On-site; PHP 450,000 - 750,000; Full time

Job summary

VA Masters in the Philippines seeks an Executive Assistant to provide confidential, high-level administrative and operational support to the President & CEO. This trusted-partner role handles complex scheduling, communications, and ensures the CEO's time is focused where it matters most.

The ideal candidate has excellent written English, sound judgment, and professionalism to represent a senior executive's office with warmth and discretion in a mission-driven environment.

Qualifications

• 4+ years providing executive-level administrative support to a C-suite or senior leader.
• Proficiency with Microsoft 365 including Outlook, Teams, SharePoint, and Planner.
• Exceptional organizational and time management skills in a fast-paced setting.
• Strong written English and professional communication for executive correspondence.
• Excellent spoken English and a professional phone manner.
• Discretion and sound judgment when handling confidential information.
• Dependable, detail-focused, and able to work independently.
• Strong ability to coordinate with multiple stakeholders across departments.

Responsibilities

• Run the CEO's calendar with strategic judgment across internal leadership, board members, partners, funders, and stakeholders.
• Draft and prepare executive correspondence, briefings, presentations, and talking points for the CEO, maintaining accuracy and the CEO's voice.
• Coordinate Board of Directors meetings: scheduling, agendas, document prep, and minute-taking.
• Arrange CEO travel, expense reporting, and related logistics with precision.
• Serve as the first point of contact for the CEO's office and route inquiries professionally.
• Support senior leadership coordination including all-staff meetings and cross-functional gatherings.
• Track action items and deliverables, keeping leadership informed and accountable.
• Maintain the highest level of confidentiality and professionalism at all times.
• Provide admin support to senior management including donor administration and cross-department coordination.

Skills

Executive support

Microsoft 365

Organizational skills

Written English

Spoken English

Discretion

Independence

Stakeholder management

Tools

Planner

Asana

Monday.com

Job description

VA Masters in the Philippines seeks an Executive Assistant to provide confidential, high-level administrative and operational support to the President & CEO. This trusted-partner role handles complex scheduling, communications, and ensures the CEO's time is focused where it matters most.

The ideal candidate has excellent written English, sound judgment, and professionalism to represent a senior executive's office with warmth and discretion in a mission-driven environment.