Executive Assistant To Ceo

Shalom Packaging Corporation; Laguna; Presencial; PHP 446.400 - 669.600; Jornada completa

Descripción de la vacante

Shalom Packaging Corporation is seeking an Executive Secretary to provide high-level administrative support to the Company President in a fast-paced manufacturing environment. Candidates must have a Bachelor’s degree and 3-5 years of experience in a similar role. Responsibilities include managing the President’s schedule, preparing reports, and liaising with stakeholders. Excellent English skills and proficiency in Microsoft Office are essential. The position is located in Laguna, Philippines, within the company’s warehouse facility.

Formación

• 3-5 years of experience as an Executive Secretary or Executive Assistant, preferably in a manufacturing industry.
• Experience working with foreign nationals, clients, or executives is an advantage.
• High level of integrity, professionalism, and confidentiality.

Responsabilidades

• Manage and coordinate the President’s daily schedule, including meetings and travel.
• Prepare reports, presentations, and correspondence related to manufacturing operations.
• Organize executive meetings, including preparing agendas and taking minutes.

Conocimientos

Excellent English communication skills

Organizational skills

Time-management skills

Proficiency in Microsoft Office

Educación

Bachelor’s degree in Business Administration or related field

Descripción del empleo

Job Summary

The Executive Secretary to the Company President provides high-level administrative and executive support in a fast-paced manufacturing environment. This role ensures efficient coordination of executive functions and requires excellent English communication skills, especially when dealing with foreign stakeholders, partners, and clients. The position demands professionalism, discretion, and the ability to manage multiple priorities effectively.

Key Responsibilities

• Manage and coordinate the President’s daily schedule, including meetings, plant visits, and travel arrangements.
• Prepare reports, presentations, and correspondence related to manufacturing operations and executive updates.
• Communicate effectively with clients, partners, and stakeholders on behalf of the President.
• Act as a liaison between the President and departments such as Production, Quality Assurance, and Supply Chain.
• Screen, prioritize, and respond to incoming communications (emails, calls, and letters).
• Organize executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Assist in monitoring key manufacturing reports.
• Maintain confidential files and records, including contracts and strategic documents.
• Support coordination of executive directives across plant and corporate teams.
• Track deadlines and ensure timely follow-through of assigned tasks.
• Perform other administrative duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, or a related field.
• At least 3–5 years of experience as an Executive Secretary or Executive Assistant, preferably in a manufacturing industry.
• Excellent English communication skills (written and verbal).
• Experience working with foreign nationals, clients, or executives is an advantage.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of integrity, professionalism, and confidentiality.

Working Location

Warehouse 7, Shalom Packaging Corporation. Km31, PCI Compound, San Pedro, 4023 Laguna, Philippines