Executive Assistant to 4–5 Executives | Travel & Events

Hammerjack Pty Ltd; Muntinlupa; On-site; PHP 300,000 - 540,000; Full time

Job summary

Hammerjack Pty Ltd is seeking an organized, detail-oriented Executive Assistant to provide administrative and executive support to 4–5 executives in our Manila-area offices. The role focuses on calendar and email management, expense reporting, travel coordination, and event support.

Ideal candidates have 2+ years of EA experience, an undergraduate degree, and strong skills in Microsoft 365, communication, and time management.

Qualifications

• At least 2 years of experience in an Executive Assistant, Administrative Assistant, or similar role.
• Undergraduate degree or college-level education.
• Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, and Teams.
• Experience with expense management tools such as Expensify is preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Manage and maintain calendars for 4–5 executives using Microsoft 365.
• Schedule, coordinate, and update meetings, appointments, and other commitments.
• Manage executive email inboxes using Microsoft 365, including organizing emails and assisting with follow‑ups.
• Prepare, process, and monitor expense reports using Expensify.
• Coordinate travel arrangements, including booking flights, accommodations, and other travel requirements.
• Handle incoming phone calls and provide appropriate assistance or routing as needed.
• Support the planning and coordination of executive and company events.
• Prepare and send event invitations, announcements, and other event‑related communications.
• Provide general administrative support to executives and assist with other tasks as needed.
• Maintain confidentiality and professionalism when handling sensitive executive and company information.

Skills

Calendar management

Email management

Communication

Time management

Organization

Discretion

Education

Undergraduate degree or college-level education

Tools

Microsoft 365

Expensify

Job description

Hammerjack Pty Ltd is seeking an organized, detail-oriented Executive Assistant to provide administrative and executive support to 4–5 executives in our Manila-area offices. The role focuses on calendar and email management, expense reporting, travel coordination, and event support.

Ideal candidates have 2+ years of EA experience, an undergraduate degree, and strong skills in Microsoft 365, communication, and time management.