Executive Assistant

Hammerjack Pty Ltd; Muntinlupa; On-site; PHP 300,000 - 540,000; Full time

Job summary

Hammerjack Pty Ltd is seeking an organized, detail-oriented Executive Assistant to provide administrative and executive support to 4–5 executives in our Manila-area offices. The role focuses on calendar and email management, expense reporting, travel coordination, and event support.

Ideal candidates have 2+ years of EA experience, an undergraduate degree, and strong skills in Microsoft 365, communication, and time management.

Qualifications

• At least 2 years of experience in an Executive Assistant, Administrative Assistant, or similar role.
• Undergraduate degree or college-level education.
• Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, and Teams.
• Experience with expense management tools such as Expensify is preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Manage and maintain calendars for 4–5 executives using Microsoft 365.
• Schedule, coordinate, and update meetings, appointments, and other commitments.
• Manage executive email inboxes using Microsoft 365, including organizing emails and assisting with follow‑ups.
• Prepare, process, and monitor expense reports using Expensify.
• Coordinate travel arrangements, including booking flights, accommodations, and other travel requirements.
• Handle incoming phone calls and provide appropriate assistance or routing as needed.
• Support the planning and coordination of executive and company events.
• Prepare and send event invitations, announcements, and other event‑related communications.
• Provide general administrative support to executives and assist with other tasks as needed.
• Maintain confidentiality and professionalism when handling sensitive executive and company information.

Skills

Calendar management

Email management

Communication

Time management

Organization

Discretion

Education

Undergraduate degree or college-level education

Tools

Microsoft 365

Expensify

Job description

Executive Assistant

Job Summary

We are looking for an organized and detail-oriented Executive Assistant to provide administrative and executive support to 4–5 executives. The ideal candidate will be experienced in calendar and email management, expense reporting, travel coordination, and event support. Strong communication, organization, and time-management skills are essential for this role.

Key Responsibilities

• Manage and maintain calendars for 4–5 executives using Microsoft 365.
• Schedule, coordinate, and update meetings, appointments, and other commitments.
• Manage executive email inboxes using Microsoft 365, including organizing emails and assisting with follow‑ups.
• Prepare, process, and monitor expense reports using Expensify.
• Coordinate travel arrangements, including booking flights, accommodations, and other travel requirements.
• Handle incoming phone calls and provide appropriate assistance or routing as needed.
• Support the planning and coordination of executive and company events.
• Prepare and send event invitations, announcements, and other event‑related communications.
• Provide general administrative support to executives and assist with other tasks as needed.
• Maintain confidentiality and professionalism when handling sensitive executive and company information.

Qualifications and Requirements

• At least 2 years of experience in an Executive Assistant, Administrative Assistant, or similar administrative support role.
• Undergraduate degree or college-level education.
• Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, and Teams.
• Experience with expense management tools such as Expensify is preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and support several executives simultaneously.
• Strong attention to detail and ability to work independently.
• Professional and customer-service-oriented approach when communicating with executives, colleagues, and external contacts.