Executive Assistant & Office Manager (Laguna)

Gandang Kalikasan, Inc.; Santa Rosa; On-site; PHP 450,000 - 700,000; Full time

Benefits offered by this job

Flexible work

Lean-month hours

Community outreach

Performance incentive

13th month pay

HMO & life insurance

Product discounts

Wedding gift

Newborn gift

Positive work environment

Pastoral care

No firing policy

Job summary

Human Nature is seeking an experienced Executive Assistant & Office Manager to support the three founders and oversee Paseo de Sta. Rosa office operations.

The role requires managing calendars, travel, meetings, and vendor coordination, while also handling HR initiatives and serving as the office's Safety Officer. The ideal candidate brings 5+ years in EA/office management, excellent English communication, and a proactive, confidential approach to supporting leadership in a fast-paced

Qualifications

• Five+ years of experience as an Executive Assistant, Office Manager, Executive Coordinator, or similar role.
• Experience supporting senior executives or C-level leaders.
• Excellent verbal and written communication skills in English.
• Experience working with multicultural teams is required.
• Strong organizational, planning, and project coordination skills.
• Demonstrates initiative and the ability to anticipate executive and operational needs.

Responsibilities

• Provide executive and administrative support to the Chairman, President, and Creative Director.
• Coordinate projects, track deliverables, and follow up on action items.
• Cost out office equipment, materials, and services (staff events, supplier gifts).
• Track company filings and regulatory deadlines, ensuring timely compliance.
• Manage calendars, schedules, travel for the founders.
• Coordinate meetings and prepare materials; take meeting minutes.

Skills

Communication

Organization

Project coordination

Multicultural teamwork

Initiative

Discretion

Stakeholder management

Microsoft Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Human Nature is the country’s leading brand of genuinely natural personal care, home care, and cosmetic products. We are an enterprise with a heart - Love for the Philippines. Love for the poor. Love for the environment. Every individual in our company plays an important role in building a sustainable, world-class enterprise that brings us closer to our advocacy goals and sets an example in the industry as a business model of integrity and self-sacrificing service for the Filipino.

Executive Assistant & Office Manager

About the Role

Human Nature is looking for a highly organized, proactive, and dependable Executive Assistant & Office Manager to provide executive, administrative, and personal support to our three founders while overseeing the day-to-day operations of our Paseo de Sta. Rosa office. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and has a strong sense of ownership, initiative, and service.

Beyond executive support, you will help create a safe, organized, and efficient workplace by managing office operations, coordinating projects, supporting HR initiatives, and serving as the office's designated Safety Officer.

Key Responsibilities

Executive & Project Management Support

• Provide executive and administrative support to the Chairman, President, and Creative Director.

• Assist in coordinating projects, tracking deliverables, and following up on action items.

• Research, canvass, and cost out office equipment, materials, and services (e.g., staff events, consolidated supplier gifts).

• Track and manage company filings and regulatory deadlines — e.g., Intellectual Property registrations, Business Permit renewals — ensuring timely compliance

Calendar, Transmittal & Meeting Management

• Manage calendars, schedules, appointments, and travel arrangements for the founders.

• Route and prioritize transmittals and executive correspondence for the 3 founders.

• Coordinate internal and external meetings, ensuring all logistical requirements are in place.

• Prepare meeting materials, screen documents, enhance presentations when needed, and record meeting minutes.

Office & Facilities Management

• Oversee the daily operations of the Paseo de Sta. Rosa office.

• Ensure office facilities, equipment, and supplies are well-maintained and readily available.

• Plan and optimize office layout and seating arrangements to support business needs and team growth.

Vendor & Budget Management

• Coordinate with and negotiate with vendors and service providers for office maintenance, repairs, cleaning, and utilities.

• Prepare, monitor, and manage the office operations budget, ensuring cost-effective solutions for office needs and supplies.

• Partner with the IT team to ensure office equipment and technology resources remain operational.

Workplace Safety & Compliance

• Serve as the designated Safety Officer for the office.

• Implement workplace safety programs and ensure compliance with company and regulatory standards.

• Coordinate regular safety inspections, drills, and related activities.

HR & Administrative Support

• Support general HR and administrative activities, including employee communication and company announcements.

• Maintain an updated company directory and employee records.

• Assist in employee onboarding, interviews, orientations, and the implementation of HR and safety initiatives.

Qualifications

• At least 5 years of experience as an Executive Assistant, Office Manager, Executive Coordinator, or in a similar role, with verifiable references.

• Experience supporting senior executives or C-level leaders.

• Excellent verbal and written communication skills in English.

• Experience working with multicultural teams is required.

• Strong organizational, planning, and project coordination skills.

• Demonstrates initiative and the ability to anticipate executive and operational needs.

• Strong problem-solving and decision-making abilities.

• Highly reliable, discreet, and able to handle confidential information with professionalism.

• Team-oriented with excellent interpersonal and stakeholder management skills.

• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Google Workspace.

• Experience with volunteer work or NGO work is a plus.

• Strong alignment with the company's advocacy and mission.

What Human Nature Can Offer You:

• Flexible Working Arrangements

• Shortened work hours by 7 hours during lean months

• Community Outreach Programs

• Competitive Compensation and Benefits (Performance Incentive, 13th Month Pay, HMO & Life Insurance Coverage)

• Product Discounts

• Wedding Gift at 25,000

• Newborn Baby Gift at 15,000

• Healthy and Encouraging Work Environment

• Pastoral Care

• No firing policy

Terms & Conditions apply

More About Us:

Human Nature began as an act of faith in God and love for the Filipino. It is because of these two things that we keep giving the best of our talents and resources to transform the lives of Filipinos.

Each personal care, home care, and beauty product Human Nature creates is a pledge to our mission to help uplift the working poor so they can be part of the new middle class.