Executive Assistant

GoTeam; Philippines; On-site; PHP 234,000 - 391,000; Full time

Benefits offered by this job

Company-provided laptop + second monit

Industry-best HMO for 1 dependent + 4+

Option to enroll up to 4 additional:de

GoTeam Sports Club, Yoga, Wellness

Salary loan access (post-regularizatio

Day-1 welcome gift

Potential Bali trip

Job summary

GoTeam is seeking an Executive Assistant to support a U.S.-based dermatology CEO, managing calendar, travel, and communications for a night-shift schedule (11:00 PM–8:00 AM PH time) from a home office. The role demands discretion, high organization, and proactive ownership in a structured environment.

Qualifications include a Bachelor's in Business Administration or related field, experience supporting U.S.-based healthcare or professional services, and excellent English communication.

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field.
• Proven experience supporting a U.S.-based healthcare or professional services organization.
• Strong written and verbal English with ability to draft CEO-level documents.
• Excellent organizational and multitasking skills for calendar, communications, and projects.
• Discretion and confidentiality in handling sensitive information.
• Willingness to work permanent night shift 11:00 PM–8:00 AM PH time.

Responsibilities

• Manage CEO's calendar, inbox, and travel logistics.
• Draft correspondence, reports, and presentations for a CEO audience.
• Coordinate with internal and external stakeholders and maintain confidentiality.
• Conduct research and prepare briefing materials for meetings.
• Monitor budgets and process expense reports.
• Maintain orderly files and office systems.

Skills

Executive assistant experience

MS Office Proficiency

Organizational skills

English proficiency

Discretion & confidentiality

Night shift availability

Education

Bachelor's degree in Business Administration

Tools

Office management software

AI tools

Job description

Executive Assistant (Up to ₱35K | Work-from-Home | FREE AI Certification)

Philippines | Work-from-Home | 11:00 PM–8:00 AM PH Time | Monday–Friday

You own the operational rhythm of a U.S.-based dermatology organization's CEO office — managing calendar, communications, travel, research, and special projects that keep the CEO focused on high-value work. Your work follows established communication standards, scheduling protocols, and confidentiality practices aligned with executive and organizational expectations.

This is not a general admin role. You operate as a trusted extension of the CEO, coordinate directly with internal and external stakeholders, and are trusted to anticipate needs and act decisively without repeated clarification. Best suited for professionals who thrive in structured executive support environments, value discretion and detail, and prefer proactive ownership over reactive task work.

YOU'RE LIKELY A STRONG FIT IF YOU HAVE

• Proven experience as an executive assistant or in a comparable high-level administrative role
• Strong proficiency in Microsoft Office Suite and office management software
• Excellent organizational and multitasking skills across calendar, communications, and project work
• Strong written and verbal English, with the ability to draft correspondence, reports, and presentations for a CEO audience
• Demonstrated discretion and confidentiality in handling sensitive executive or business information
• Willingness to work a permanent night shift (11:00 PM–8:00 AM PH Time) aligned with U.S. business hours from a stable home-office setup

STRONG SIGNALS

• Bachelor's degree in Business Administration, Communications, or a related field
• Prior experience supporting a U.S.-based healthcare, medical, or professional services organization
• Familiarity with the dermatology industry or comparable specialist medical practice
• Experience with budget tracking, expense management, and vendor or office supply coordination
• Comfort using AI tools to accelerate correspondence drafting, research, and calendar management

RESPONSIBILITY PILLARS

Calendar, Travel & Communications

You own the CEO's daily calendar, inbox, and travel logistics.

• Manage the CEO's calendar, scheduling meetings, and coordinating domestic and international travel
• Prepare and edit correspondence, reports, and presentations
• Serve as liaison between the CEO and internal and external stakeholders
• Handle and prioritize incoming communications and inquiries

Projects, Research & Documentation

You keep special projects, research, and executive documentation moving.

• Conduct research, compile data, and prepare documents for presentations
• Organize and coordinate special projects and events within the organizationMaintain the organization of files, records, and office systems
• Prepare materials and briefing documents for CEO-level meetings and initiatives

Office Operations & Budget Support

You own the operational back-office and keep it running smoothly.

• Track budgets and prepare expense reports
• Manage office supplies and coordinate maintenance of office equipment
• Handle other operational administrative tasks as required
• Maintain confidentiality and discretion in all interactions

ABOUT THE CLIENT

A U.S.-based specialist dermatology practice delivers skin cancer treatment and general dermatology services to patients across the Southwest region. Known for specialist clinical care and structured practice operations, offshore team members supporting the executive team work within defined communication protocols, established scheduling workflows, and structured confidentiality standards aligned with U.S. healthcare organizational expectations.

BENEFITS OF GOTEAM

Accelerate Your Personal Growth

• Company-provided laptop + second monitor
• Industry-best HMO for 1 dependent + extended dependents (₱300,000 coverage, private room, ₱10,000 meds reimbursement)
• Option to enroll up to 4 additional dependents via salary deduction
• Membership in GoTeam Sports Club, Yoga, and Wellness Programs

Unlock Your Possibility

• Prorated 5 days Vacation Leave + 5 days Sick Leave upon regularization
• 5 Service Incentive Leave (SIL) days upon first work anniversary (convertible to cash if unused)
• Salary loan access (post-regularization)
• Employee discounts, raffles, and Day-1 welcome gift
• Opportunity to win a trip to Bali through company programs

Live Your Purpose

• Monthly gratitude events, team dinners, and leadership talks
• 24/7 financial, legal, and counseling support (up to 4 family members)
• Free telemedicine consultations
• Virtual family events and prize opportunities