Executive Assistant — Multinational Support (Onsite PH)

Funtomato Consultancy Inc.; Philippines; Remote; PHP 400,000 - 650,000; Full time

Job summary

Funtomato Consultancy Inc. is seeking an experienced Executive Assistant to provide comprehensive administrative support to senior management at our onsite Manila/BGC office.

You will manage calendars, coordinate multi-time-zone meetings, prepare reports, and handle confidential documents with discretion. You will liaise with foreign teams (Taiwan and Malaysia), coordinate travel, and maintain organized filing systems while upholding professionalism in a fast-paced environment.

Qualifications

• Proven experience as an Executive Assistant or similar administrative role.
• Must be amenable to work full-time onsite in the Philippines.
• Strong proficiency in English and Taiwanese Mandarin, Taiwanese Hokkien, or Malay/Mandarin.
• Excellent organizational, time management, and multitasking skills.
• Strong attention to detail and ability to work in a fast-paced environment.
• High degree of professionalism, reliability, and discretion.
• Proficient in MS Office Suite and digital collaboration tools (e.g., Google Workspace, Zoom, Teams).

Responsibilities

• Provide comprehensive executive-level administrative support to senior management.
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Prepare reports, presentations, minutes, and confidential documents.
• Coordinate travel arrangements, accommodations, itineraries, and expense reports.
• Serve as a key liaison for executives, both internally and externally.
• Assist with cross-border communications and coordination with Taiwan and Malaysia teams.
• Maintain organized filing systems and ensure timely follow-ups on action items.
• Support special projects and operational tasks as assigned.
• Uphold the highest level of confidentiality, professionalism, and discretion.

Skills

Executive support

Calendar management

Communication skills

Organization

Discretion

Multitasking

Tools

MS Office Suite

Google Workspace

Zoom

Microsoft Teams

Job description

Funtomato Consultancy Inc. is seeking an experienced Executive Assistant to provide comprehensive administrative support to senior management at our onsite Manila/BGC office.

You will manage calendars, coordinate multi-time-zone meetings, prepare reports, and handle confidential documents with discretion. You will liaise with foreign teams (Taiwan and Malaysia), coordinate travel, and maintain organized filing systems while upholding professionalism in a fast-paced environment.