Executive Assistant

HW7 Philippine Corporation; Quezon City; On-site; PHP 334,800 - 502,200; Full time

Benefits offered by this job

Commission

Incentives

13th Month Pay

Paid Holidays

Company Car

Job summary

HW7 Philippine Corporation is seeking an Executive Assistant to the General Manager in Quezon City. The role involves providing high-level administrative support, managing complex calendars, and preparing confidential documents. Key responsibilities also include email management, meeting organization, and fostering internal and external relationships. Ideal candidates should possess a Bachelor's degree and 1-3 years of relevant experience. The position offers opportunities for employee recognition through commissions and incentives, along with government-mandated benefits.

Qualifications

• 1-3 years of experience in administrative support or relevant role.
• Exceptional organizational and communication abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the General Manager's calendar and travel.
• Handle email communication and prioritize messages.
• Prepare presentations, reports, and meeting agendas.

Skills

Organizational skills

Communication skills

Problem-solving skills

Education

Bachelor's degree

Job description

On-site - Quezon City 1-3 Yrs Exp Bachelor Full-time

Job Summary

The Executive Assistant to the General Manager provides high-level administrative support, acting as a liaison between the president, staff, and external partners. Key responsibilities include managing complex calendars, arranging travel, preparing confidential briefings/documents, and handling correspondence. The role requires exceptional organizational, communication, and problem‑solving skills.

Duties and Responsibilities

• 1. Calendar & Travel Management: Proactively manage the General Manager’s schedule, book flights, and arrange logistics for meetings and conferences.
• 2. Email Management: Prioritize meetings, screen and respond to emails, and manage the executive’s communications.
• 3. Communication Liaison: Serve as primary point of contact—handle emails, phone calls, and draft correspondence on behalf of the General Manager.
• 4. Admin & Document Preparation: Create, format, proofread presentations, reports, and meeting agendas; assist in office administration, schedule meetings, file legal documents, and sign required paperwork.
• 5. Confidentiality & Discretion: Handle sensitive company, financial, and personnel information with high confidentiality.
• 6. Meeting Support: Organize board or executive meetings, take minutes, and track action items.
• 7. Special Projects: Conduct research and manage special assignments to support strategic initiatives.
• 8. Support to Other Departments: Provide additional support to other departments as required; handle other office duties and personal matters as assigned by the principal.
• 9. Back‑Up: Serve as back‑up to the Executive Assistant when the General Manager is absent.
• 10. Team Leadership & Management: Foster trust, open communication, creative thinking, and teamwork; coach, counsel, and mentor employees; manage individual and team performance.
• 11. Other Tasks: Perform other tasks that may be required by the General Manager or Management.
• 12. Relationship Management (Internal and External): Build and maintain harmonious relationships across all levels and with business partners.
• 13. Data Integrity and Management: Ensure all administrative and employee records and archives maintain data integrity.

Employee Recognition and Rewards

• Commission, Incentives

Government Mandated Benefits

• 13th Month Pay, Paid Holidays

Others

• Company Car

Professional Development

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Working Schedule

Monday to Friday Only