Executive Assistant - Job Code: 1793222871018

Coconut; Philippines; À distance; PHP 634 000 - 775 000; Temps partiel

Avantages offerts par ce poste

13th Month Pay

Paid Time Off

US Holidays Off

Maternity & Paternity Leave

Healthcare

Life Insurance

Mental Health Support

Milestone Gifts

Team Experiences

Stay Connected

Résumé du poste

Coconut, a remote staffing partner, seeks an Executive Assistant to support a fast-growing team. Part-time, 20 hours/week, with a shared focus on sales inbox management, data entry, and coordinated schedules.

The role centers on keeping information flowing and enabling the sales team to focus on client engagement. You’ll use Monday.com, Slack, and Salesforce to organize work, join calls as a notes voice, and help prepare docs for finance.

Qualifications

• Pro-level experience; proactive, persistent follow-up; strong communication and language skills; willingness to learn the defense industry; and comfort working in a fast-growing team.
• Familiarity with Monday.com and Salesforce.

Responsabilités

• Manage the sales and information inboxes; track follow-ups so they do not fall through the cracks.
• Complete purchase orders and client-specific vendor forms using existing company information and templates.
• Enter and organize data, maintain Monday.com dashboards, and process documents.
• Organize information for finance and accounting, and support internal communications.
• Potentially join calls as a silent listener to take notes. Client-facing sales work remains with the sales team.

Connaissances

Proactive follow-up

Strong communication

Language skills

Defense industry learning

Outils

Monday.com

Slack

Salesforce

Google Drive

Dropbox

Microsoft Suite

Outlook/Teams

Zoom

Google Meet

WhatsApp

Signal

FedEx

DHL

L3Harris forms

Northrop Grumman forms

GoDaddy

Description du poste

At Coconut, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role

Executive Assistant

Monthly Rate

$900-$1100

Availability

Part time - 20 hours/week

Time Zone

Between 9 AM to 3 PM MST

Experience Needed/Responsibilities

• Manage the sales and information inboxes; track follow-ups so they do not fall through the cracks.
• Complete purchase orders and client-specific vendor forms using existing company information and templates.
• Enter and organize data, maintain Monday.com dashboards, and process documents.
• Organize information for finance and accounting, and support internal communications.
• Potentially join calls as a silent listener to take notes. Client-facing sales work remains with the sales team.

Good to have

• Veteran EA experience and the ability to coach the team
• US-accented English is preferred, not required.

Non-negotiable Requirements

• Pro-level experience; proactive, persistent follow-up; strong communication and language skills; willingness to learn the defense industry; and comfort working in a fast-growing team.
• Familiarity with Monday.com and Sales Force

Industry/Tools Experience

• Primary: Monday.com, Slack, Salesforce
• File management: Google Drive, Dropbox
• Microsoft Suite (Outlook, Teams)
• Video: Zoom, Google Meet, Microsoft Teams
• Supplier portals: FedEx, DHL, L3Harris, Northrop Grumman electronic forms
• Other: GoDaddy, shipping platforms, WhatsApp, Signal
• AI use encouraged but output must not read as AI-generated

Benefits

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community!

• Competitive Salary – We recognize your skills and experience with a great compensation package.
• 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?
• Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
• US Holidays Off – Enjoy 12 paid US holidays throughout the year.
• Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.
• Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
• Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
• Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.
• Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
• Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!
• Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.