Executive Assistant - Japanese Speaker

McKinsey; Manila; Vor Ort; PHP 279.000 - 424.000; Vollzeit

Zusammenfassung

McKinsey Manila is seeking an Executive Assistant to provide dedicated administrative support to senior colleagues. This role manages complex calendars, coordinates international travel, and facilitates communication with clients and internal teams from the Manila office.

You will collaborate with consultants, firm leaders, external clients, and vendors while supporting a fast-paced environment and ensuring high standards of service and professionalism.

Qualifikationen

• University degree or equivalent educational qualification.
• 2+ years of professional experience preferred.
• Strong email and calendaring skills.
• Solid knowledge of Windows and Microsoft Office applications; Outlook proficiency preferred.
• Outstanding customer orientation and ability to professionally handle confidential and/or sensitive information.
• Excellent administrative, organizational, and problem-solving skills.
• Ability to work effectively in a fast-paced, deadline-driven environment; prioritization and adaptability.
• Strong attention to detail and ownership mindset.
• Eagerness to learn, collaborate, and share knowledge across regions and teams.
• Ability to communicate effectively in English (C1) and Japanese (N1-N3).

Aufgaben

• Provide dedicated administrative support to executive colleagues and ensure a customer-focused approach.
• Manage complex calendars, coordinate international travel, and facilitate communication with clients and internal teams.
• Organize workdays and ensure smooth project progress; communicate on behalf of executives.
• Develop solutions to ambiguous scenarios and manage tasks end-to-end with ownership and judgment.
• Collaborate with consultants, firm leaders, external clients, and vendors from other offices.
• Support a fast-paced, dynamic environment with tight deadlines and resilience.

Kenntnisse

Email & calendar management

Microsoft Office (Outlook)

Customer orientation

Administrative & organizational skills

Deadline-driven & prioritization

Attention to detail

Adaptability & collaboration

Cross-regional teamwork

English proficiency (C1)

Japanese proficiency (N1-N3)

Ausbildung

University degree or equivalent

Tools

MS Office

Outlook

Jobbeschreibung

Your Impact

You will provide dedicated administrative support to several executive-level colleagues, ensuring a customer-focused approach and upholding the highest standards of service.

You will collaborate with consultants, firm leaders, external clients, and vendors from other offices while working closely with your team of executive assistants onsite. Your responsibilities will include managing complex calendars, coordinating international travel, and facilitating communication with clients and internal teams.

You will organize workdays, ensure smooth project progress, and communicate on behalf of executives, solving problems through collaboration and proactive planning. This involves building strong working relationships to understand priorities and preferences, anticipating needs, and addressing them effectively.

Additionally, you will apply advanced communication skills to navigate complex situations, develop solutions to ambiguous scenarios, and manage them end-to-end with ownership, judgment, and resourcefulness. Your adaptability and resilience will be key to thriving in a fast-paced, dynamic environment with tight deadlines.

As part of the Manila community, you will immerse yourself in a dynamic culture that fosters growth and development. Working from the office, you will continuously learn from and support your colleagues, creating an environment where you can unleash your potential and succeed in your role.

You will join our Global Administration team, based in the McKinsey Global Services office in Manila. This team provides exceptional administrative, organizational, and logistical support, enabling our colleagues and the firm to operate efficiently and achieve our mission of creating positive, enduring change.

To better understand the role, see a day in the lifeof our executive assistants.

Your Growth

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

• Continuous learning:Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
• A voice that matters:From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community:With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits:On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.

YOUR QUALIFICATIONS AND SKILLS

• University degree or equivalent educational qualification
• 2+ years of professional experience preferred
• Strong email and calendaring skills
• Solid knowledge of Windows and Microsoft Office applications; Outlook proficiency preferred
• Outstanding customer orientation and ability to professionally handle confidential and/or sensitive information
• Excellent administrative, organizational, and problem-solving skills
• Ability to work effectively in a fast-paced, deadline-driven environment (including prioritization skills, flexibility toward change, sense of urgency, and dealing with ambiguity)
• Strong attention to detail, can-do attitude, and ownership mindset
• Eagerness to learn, collaborate, and share knowledge and experiences across regions and teams
• Ability to establish and strengthen relationships with colleagues, customers, and external vendors across the globe
• Ability to communicate effectively, both verbally and in writing, in English (C1 level - CEFR or equivalent) and Japanese (N1-N3 level or equivalent)