Executive Assistant (Hybrid)

Valens Research; Pasig; Hybrid; PHP 279,000 - 335,000; Full time

Job summary

Valens Research is seeking a motivated Executive Assistant to support our leadership team in Ortigas Center, Pasig. This hybrid role blends onsite and work-from-home duties, focusing on building systems and proactive executive support.

You will work closely with the CEO Office and a mentorship team to learn the inner workings of the business and develop world‑class operational skills. The position emphasizes calendar and communications management, project tracking, and preparing briefing

Qualifications

• Bachelor’s degree required.
• Excellent written and verbal English communication skills.
• Proficiency with MS Office and Google Workspace.
• Strong organizational and prioritization abilities.
• Ability to manage complex calendars and multiple stakeholders.

Responsibilities

• Manage the CEO Office calendar, inboxes, and leadership time.
• Coordinate internal and external communications on behalf of leadership.
• Track action items and deadlines across teams to ensure accountability.
• Build operating systems to increase efficiency in the executive function.
• Prepare reports, briefings, presentations, and meeting agendas.

Skills

Calendar management

Communication

Organization

Multitasking

Education

Bachelor's degree

Tools

MS Office

Google Workspace

MS Outlook Calendar

Google Calendar

Job description

We are seeking a motivated and highly organized Executive Assistant to support our leadership team. This isn’t your typical calendar-management gig—it is a unique growth role designed for someone who wants to learn how a business operates from the inside out.

Working closely with the CEO's office and receiving direct mentorship from our Executive Admin Team Manager, you will build the skills required to operate at the highest levels of an organization. If you are a proactive professional with a genuine desire to become world‑class in executive operations, we want to mentor, develop, and challenge you.

Key Development Areas May Include:

• Executive calendar and priority management across multiple stakeholders
• Internal and external communication on behalf of leadership
• Project tracking, follow-ups, and ensuring accountability across teams
• Building systems and processes to improve efficiency
• Research, reporting, and preparation of briefing materials
• Confidential handling of sensitive business matters
• Exposure to strategic planning and executive decision support
• Leadership support during periods of rapid growth and change

We are looking for someone who sees this as more than a job. We want someone who wants to be mentored, developed, and challenged, while building the skills required to operate at the highest levels of an organization.

The right person will demonstrate humility, ownership, strong work ethic, excellent communication skills, and a genuine desire to become world‑class in executive support and operations. This is a rare opportunity to learn directly from leadership and accelerate your professional growth in a meaningful way.

EMPLOYMENT DETAILS

• Employment Type: 6-Month Fixed-Term Contract (with potential for regularization based on performance)
• Compensation: ₱25,000 – ₱30,000 Monthly (Fixed) - We welcome applicants whose salary expectations align with this range.
• Work Arrangement: A mix of Onsite at our Ortigas Center office and Work-from-Home
• Schedule: Saturday – Wednesday | 11:00 AM – 8:00 PM PHT
• Holiday Observance: Follows the U.S. Stock Market Holiday Calendar

KEY RESPONSIBILITIES

• Serve as a trusted partner within the CEO Office, working closely with the Executive Admin Manager to manage complex calendars, oversee inboxes, allocate leadership time effectively, and drive daily administrative execution.
• Act as a central liaison for the firm, managing professional internal and external communications and ensuring smooth coordination across departments, clients, investors, and vendors.
• Track action items and deadlines across multiple teams to ensure accountability, while building and maintaining operating systems that increase efficiency across the executive function.
• Manage complex, end-to-end domestic and international travel arrangements, and support the execution of leadership meetings, offsites, conferences, and company events.
• Prepare well‑researched reports, presentations, briefing documents, and meeting agendas to support leadership in informed decision‑making.
• Anticipate needs before they arise, handle confidential information with absolute integrity, and solve problems proactively in a fast‑paced environment where priorities shift frequently.
• Thrive in a fast‑paced environment where priorities can shift hourly.

JOB REQUIREMENTS

• Must have attended or watched Prof. Joel Litman’s webinar: "Elevate Your Career Now!: How To Truly Excel in Human Resources and Executive Support (and we are hiring!)."
• Willing to work a schedule aligned with U.S. Stock Market holidays.
• Bachelor’s degree holder.
• Excellent written and verbal English communication skills.
• Strong interpersonal and professional communication skills.
• Proficient in Microsoft Office and Google Workspace tools.
• Working knowledge of MS Outlook Calendar and Google Calendar.
• Highly organized, detail‑oriented, and able to manage multiple priorities.
• Self‑motivated, proactive, and eager to learn.
• Able to work effectively both independently and as part of a team.
• Comfortable in a fast‑paced, high‑accountability environment.
• Capable of performing clerical and administrative duties, including memo‑taking, file management, and handling confidential information.
• Prior administrative or secretarial experience is an advantage, but not required.

IMPORTANT APPLICATION STEP

All applicants are required to watch the webinar recording to gain a clear understanding of the role and Valens Research before applying.

Access the recording here: https://www.valens-research.com/hreaaccelerator/feb2023/

Office Location

2802-C West Tower, Tektite Towers, Exchange Road, Ortigas Center, Pasig City