Executive Assistant HR (Remote)

Global Finance Teams; Metro Manila; Remote; PHP 2,830,000 - 4,088,000; Full time

Benefits offered by this job

Remote work

Exposure to US operations

Job summary

Global Finance Teams is seeking an Executive Assistant with HR experience to support senior leadership in a fully remote role. You will manage calendars, emails, travel, and HR tasks while maintaining confidentiality and coordinating with US-based teams.

The role requires strong organizational skills, excellent communication, and the ability to work independently in a remote environment. Prior HRIS/ATS exposure is a plus.

Qualifications

• 2–5+ years in Executive Assistant or related roles (EA/HR).
• Strong written and verbal English communication.
• Experience supporting executives or senior management.
• Comfortable working remotely and in US time zones.
• Proficiency with Google Workspace and/or Microsoft Office.
• Experience with HRIS/ATS is a plus.

Responsibilities

• Manage calendars, schedules, meetings, and appointments for senior executives.
• Manage emails, correspondence, and follow-ups for executives.
• Prepare meeting agendas, notes, presentations, reports, and documents.
• Coordinate travel arrangements, itineraries, and logistics.
• Track action items and ensure timely follow-up on tasks.
• Handle confidential information professionally.
• Support executives with administrative and operational tasks as needed.
• Assist with recruitment coordination, onboarding, and HR processes.
• Maintain employee records and HR documentation.
• Support payroll-related coordination and HR reporting.

Skills

Calendar Management

English Proficiency

Discretion

Remote Work

Communication

HR Experience

G Suite / Google Workspace

MS Office

Tools

Google Workspace

Microsoft Office

Job description

Job Description – Executive Assistant with HR Experience Executive Assistant with HR Experience

About the Role

Location: Remote

Working Hours: Must be available to work US time zone / US business hours

Employment Type: Full-time

About the Role We are looking for a highly organized, proactive, and detail-oriented Executive Assistant with HR experience to support senior leadership while also assisting with day-to-day HR and people-related activities. The ideal candidate is an excellent communicator, comfortable working independently in a remote environment, and able to manage confidential information with professionalism and discretion. This role requires strong organizational skills, attention to detail, and the ability to work effectively with teams and stakeholders in the United States.

Responsibilities

• Key Responsibilities
• Manage calendars, schedules, meetings, and appointments for senior executives.
• Manage emails, correspondence, and follow-ups on behalf of executives.
• Prepare meeting agendas, notes, presentations, reports, and other documents.
• Coordinate travel arrangements, itineraries, and other executive logistics.
• Track action items and ensure timely follow-up on important tasks.
• Handle confidential and sensitive business information professionally.
• Support executives with administrative and operational tasks as needed.

HR Responsibilities

• Assist with recruitment, candidate coordination, interview scheduling, and onboarding.
• Maintain employee records and HR documentation.
• Support employee onboarding and offboarding processes.
• Assist with leave tracking, attendance, and other employee-related administrative tasks.
• Coordinate HR communications, policies, and employee documentation.
• Support performance review and employee engagement activities.
• Assist with payroll-related coordination and HR reporting.
• Ensure HR information is maintained accurately and confidentially.
• Provide general administrative support to the HR function.

Qualifications

• Requirements
• 2-5+ years of experience as an Executive Assistant, Administrative Assistant, HR Assistant, HR Coordinator, or similar role.
• Previous HR experience is required.
• Strong written and verbal English communication skills.
• Experience supporting executives or senior management.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to handle confidential information with discretion.
• Comfortable working independently in a remote environment.
• Proficiency with Google Workspace and/or Microsoft Office.
• Experience with HRIS, ATS, project management, or communication tools is a plus.
• Must be willing and able to work US business hours/time zones.
• Reliable internet connection and a suitable remote-work setup.

Required Skills

• Strong written and verbal English communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to handle confidential information with discretion.
• Comfortable working independently in a remote environment.
• Proficiency with Google Workspace and/or Microsoft Office.
• Must be willing and able to work US business hours/time zones.
• Reliable internet connection and a suitable remote-work setup.

Preferred Skills

• Preferred Qualifications
• Experience working with US-based companies or US employees.
• Familiarity with US HR practices and employment documentation.
• Experience coordinating across multiple time zones.
• Strong problem-solving and follow-through skills.
• Ability to anticipate executives' needs and work proactively.

Pay range and compensation package

• What We Offer
• Remote work opportunity
• Exposure to US-based operations and leadership
• Collaborative and professional work environment
• Opportunity to take on both executive support and HR responsibilities

Equal Opportunity Statement

Key Competencies Highly organized and dependable Proactive and resourceful Strong communication skills Discreet and trustworthy Detail-oriented Adaptable and flexible Strong multitasking abilities Professional and service-oriented Able to work independently with minimal supervision