Executive Assistant (Remote)

Global Finance Teams; Makati; Remote; PHP 3,774,000 - 5,660,000; Full time

Benefits offered by this job

Remote work opportunity

Exposure to US-based operations

Career growth

Job summary

Global Finance Teams is seeking a highly organized Executive Assistant with HR experience to support senior leadership in a remote capacity. This role combines executive support with day-to-day HR tasks, requiring excellent communication and discretion.

You will manage calendars across US time zones, coordinate meetings, handle emails, travel, onboarding, and HR reporting, while maintaining confidential information with professionalism.

Qualifications

• 2–5+ years in EA/HR support roles.
• Experience supporting executives or senior management.
• Experience with Google Workspace and/or Microsoft Office.
• Experience with HRIS/ATS is a plus.

Responsibilities

• Manage calendars, schedules, meetings for senior executives.
• Coordinate meetings across time zones, especially US time zones.
• Manage emails, correspondence, and follow-ups for executives.
• Prepare meeting agendas, notes, presentations, reports, and other documents.
• Coordinate travel arrangements and itineraries for executives.
• Track action items and ensure timely follow-up on tasks.
• Handle confidential and sensitive information professionally.
• Support executives with administrative and HR tasks as needed.

Skills

English communication

Organization

Time management

Attention to detail

Discretion

Remote work

Google Workspace

MS Office

Job description

About The Company

Job Description – Executive Assistant with HR Experience Executive Assistant with HR Experience

About The Company

Job Description – Executive Assistant with HR Experience Executive Assistant with HR Experience

About The Role

Location: Remote

Working Hours: Must be available to work US time zone / US business hours

Employment Type: Full-time

About the Role We are looking for a highly organized, proactive, and detail-oriented Executive Assistant with HR experience to support senior leadership while also assisting with day-to-day HR and people-related activities. The ideal candidate is an excellent communicator, comfortable working independently in a remote environment, and able to manage confidential information with professionalism and discretion. This role requires strong organizational skills, attention to detail, and the ability to work effectively with teams and stakeholders in the United States.

Responsibilities

• Key Responsibilities

Executive Assistant Responsibilities

• Manage calendars, schedules, meetings, and appointments for senior executives.
• Coordinate meetings across different time zones, particularly US time zones.
• Manage emails, correspondence, and follow-ups on behalf of executives.
• Prepare meeting agendas, notes, presentations, reports, and other documents.
• Coordinate travel arrangements, itineraries, and other executive logistics.
• Track action items and ensure timely follow-up on important tasks.
• Handle confidential and sensitive business information professionally.
• Support executives with administrative and operational tasks as needed.

HR Responsibilities

• Assist with recruitment, candidate coordination, interview scheduling, and onboarding.
• Maintain employee records and HR documentation.
• Support employee onboarding and offboarding processes.
• Assist with leave tracking, attendance, and other employee-related administrative tasks.
• Coordinate HR communications, policies, and employee documentation.
• Support performance review and employee engagement activities.
• Assist with payroll-related coordination and HR reporting.
• Ensure HR information is maintained accurately and confidentially.
• Provide general administrative support to the HR function.

Qualifications

• Requirements
• 2–5+ years of experience as an Executive Assistant, Administrative Assistant, HR Assistant, HR Coordinator, or similar role.
• Previous HR experience is required.
• Strong written and verbal English communication skills.
• Experience supporting executives or senior management.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to handle confidential information with discretion.
• Comfortable working independently in a remote environment.
• Proficiency with Google Workspace and/or Microsoft Office.
• Experience with HRIS, ATS, project management, or communication tools is a plus.
• Must be willing and able to work US business hours/time zones.
• Reliable internet connection and a suitable remote-work setup.

Required Skills

• Strong written and verbal English communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to handle confidential information with discretion.
• Comfortable working independently in a remote environment.
• Proficiency with Google Workspace and/or Microsoft Office.
• Must be willing and able to work US business hours/time zones.
• Reliable internet connection and a suitable remote-work setup.

Preferred Skills

• Preferred Qualifications
• Experience working with US-based companies or US employees.
• Familiarity with US HR practices and employment documentation.
• Experience coordinating across multiple time zones.
• Strong problem-solving and follow-through skills.
• Ability to anticipate executives' needs and work proactively.

Pay Range And Compensation Package

• What We Offer
• Remote work opportunity
• Long-term career growth
• Exposure to US-based operations and leadership
• Collaborative and professional work environment
• Opportunity to take on both executive support and HR responsibilities

Equal Opportunity Statement

Key Competencies Highly organized and dependable Proactive and resourceful Strong communication skills Discreet and trustworthy Detail-oriented Adaptable and flexible Strong multitasking abilities Professional and service-oriented Able to work independently with minimal supervision