Administrative and Executive Assistant

Private Advertiser; Pasig; Hybrid; PHP 502,000 - 670,000; Full time

Job summary

Private Advertiser is seeking a versatile Administrative/Executive Assistant to support our leadership team. This hybrid role combines daily admin tasks with high‑level executive support, including calendar management, inbox handling, document prep, and coordinating with stakeholders.

Remote work familiarity and ability to operate across EST business hours are essential. The ideal candidate has 2–4+ years in admin/EA/office management, strong communication, proficiency in Google Workspace or MS

Qualifications

• 2–4+ years of experience in administrative/EA/office management roles.
• Proven ability to work remotely or in distributed teams, ideally as an independent contractor.
• Excellent written and verbal communication skills.
• Strong proficiency in Google Workspace or Microsoft Office.

Responsibilities

• Manage calendars, schedule meetings, and resolve conflicts.
• Monitor and organize email inboxes, flag priority items.
• Maintain files, records, and shared digital systems.
• Handle data entry, document formatting, and basic reporting.
• Support day-to-day operational tasks as they come up.
• Act as a point of contact between leadership and stakeholders.
• Draft correspondence and communications on behalf of leadership.
• Track action items and follow up on deadlines across projects.
• Coordinate virtual meetings, travel arrangements, and logistics.

Skills

Communication skills

Self-management

Independent work

Time management

Discretion

Tools

Google Workspace

Microsoft Office

Job description

About the role

We’re looking for a versatile Administrative/Executive Assistant to support the leadership team remotely. This is a hybrid role — part of your time will go toward day-to-day administrative support (scheduling, inbox management, document prep, data entry) and part toward higher-level executive support (managing priorities, liaising with stakeholders, handling confidential matters). You will be equally comfortable handling routine admin tasks and stepping in as a right hand to leadership when needed.

Key responsibilities

• Manage calendars, schedule meetings, and resolve conflicts
• Monitor and organize email inboxes, flagging priority items
• Maintain files, records, and shared digital systems
• Handle data entry, document formatting, and basic reporting
• Support day-to-day operational tasks as they come up
• Act as a point of contact between leadership and internal/external stakeholders
• Draft correspondence and communications on behalf of leadership
• Track action items and follow up on deadlines across multiple projects
• Coordinate virtual meetings, travel arrangements, and logistics
• Handle confidential and sensitive information with discretion

About you

• 2–4+ years of experience in an administrative, executive assistant, or office management role
• Must be able to work during Eastern Standard Time (EST) business hours
• Proven experience working remotely or in a distributed team, ideally as an independent contractor
• Excellent written and verbal communication skills
• Strong proficiency in Google Workspace or Microsoft Office
• High level of discretion and professionalism when handling sensitive information
• Strong self-management and organizational skills; able to work independently with minimal oversight
• Comfortable switching between routine admin tasks and higher-judgment executive support work
• Proactive, solutions-oriented mindset
• Preferred: Prior experience supporting a founder, executive, or senior leader remotely