US HR Administrative Assistant

STAFFVIRTUAL, Inc.; Cebu City; Remote; PHP 1,263,000 - 1,825,000; Full time

Benefits offered by this job

HMO Day 1 + FREE dependent coverage

Allowances

Attendance bonus

Paid time offs

Company-provided equipment

Job summary

STAFFVIRTUAL, Inc. is seeking a US HR Administrative Assistant to support onboarding and HR operations. The role focuses on maintaining employee records, handling HR documentation, and performing general administrative tasks for US-based staff.

The ideal candidate has at least 3 years in US HR clerical roles, understands US onboarding processes, and is proficient in MS Office. ADP experience is a plus. This remote night-shift position offers a comprehensive benefits package.

Qualifications

• 3 years of US HR administration or clerical support experience.
• Familiarity with US onboarding procedures and HR documentation.
• Proficiency in MS Office applications (Word, Excel).
• Ability to handle confidential information with discretion.

Responsibilities

• Assist with employee onboarding for US-based employees.
• Prepare and maintain employee records and HR documents.
• Support the HR Manager with clerical tasks.
• Coordinate onboarding documents collection and completion.
• Communicate onboarding requirements with employees and stakeholders.

Skills

Organizational skills

Communication

MS Word & Excel

ADP experience

US HR onboarding

Confidential data handling

Tools

ADP

Microsoft Office

Job description

Job Title: US HR Administrative Assistant

About the Client:

Is a leading provider of managed IT services, managed print services, and office technology solutions, helping businesses improve efficiency, reduce costs, and streamline their operations. With over 25 years of industry experience and a nationwide presence, the company offers solutions ranging from IT support and cybersecurity to cloud services, document management, and workflow optimization. Committed to delivering reliable technology solutions and personalized customer service.

Overview:

We are looking for an organized and detail-oriented HR Administrative Assistant with experience supporting US-based HR operations. This role will assist the HR Manager with employee onboarding, HR documentation, and general administrative tasks. The ideal candidate has a background in US HR clerical or administrative support, strong communication skills, and familiarity with US employee records and onboarding processes. Experience with ADP employee management software is a plus.

Responsibilities:

• Assist with employee onboarding and related administrative requirements for US-based employees.
• Prepare, organize, and maintain employee records, personnel files, and HR documentation.
• Support the HR Manager with general clerical and administrative tasks.
• Coordinate the collection and completion of onboarding documents.
• Communicate with employees and relevant stakeholders regarding onboarding requirements.
• Assist with maintaining accurate and organized employee records in accordance with company procedures.
• Provide administrative support for other HR processes as needed.

Qualifications:

• At least 3 yearsexperience in US HR administration, HR clerical support, or a related role is required.
• Familiarity with US employee onboarding procedures and HR documentation.
• Experience with ADP employee management software is an advantage.
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Ability to handle confidential employee information with discretion.
• Ability to manage multiple administrative tasks and meet deadlines.

Schedule: Night Shift

Setup: Remote

Why Join STAFFVIRTUAL?

• Competitive compensation and benefits package
  • HMO Day 1 + FREE dependent coverage
  • Allowances
  • Attendance bonus
  • Paid time offs
• Company-provided work setup (laptop, monitor, accessories)
• Training, career growth, and global exposure
• A collaborative and supportive team culture

If you're an organized professional with US HR administrative experience who enjoys supporting employee onboarding and keeping HR operations running smoothly, we'd love to hear from you.