Executive Assistant GDS Associate 1 1 1 1

Ernst & Young; Taguig; Hybrid; PHP 268,000 - 469,000; Full time

Job summary

EY is seeking an Executive Assistant to support project teams in the Philippines and Singapore, handling diary and calendar management, meeting coordination, travel bookings, and documentation. The role requires strong organizational and communication skills and the ability to work virtually and independently.

The candidate will assist with workshops, training sessions, and data administration while maintaining professional, diplomatic communication with stakeholders in a fast-paced environment.

Qualifications

• Experience supporting executives or project teams.
• Excellent written and verbal communication.
• Ability to prioritize and manage multiple activities

Responsibilities

• Diary management for project teams and meetings.
• Calendar management to show key events.
• Schedule/organize meetings and conference calls.
• Assist with travel bookings for project staff.
• Plan workshops/area visits including logistics.
• Record meeting minutes and maintain project databases.
• Coordinate training invites and sessions.
• Provide admin support for internal/external tools.

Skills

Diary management

Calendar management

Meetings management

Travel management

Documentation

Transcription

Training support

Admin tools

Data processing

Communication

Team player

Project management

Job description

At EY, you'll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we're counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Title - Executive Assistant - Associate
Location - Philippines/Singapore
Job Listing Detail

At EY, you'll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we're counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for

Please find the job description for EA Role:

Essential Functions of the Job:

• Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location
• Calendar Management - Maintaining project team's calendar to showcase all key events that needs to be planned.
• Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call
• Travel Management - Support the project team members in booking the travel ticket
• Workshop or Area visit Plan - Provide assistance in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc.
• Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and eRoom to ensure all documentations are captured and organized for ease of access.
• Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions
• Tool Support and administration - Administrative support on various internal/external tools used across EY office
• Data Processing and administration - Data capture, processing and administration of business information
• Transcription - Business Transcription of recorded meetings, events, conference, etc.
• Administration and organization - Enjoys problem solving. Able to prioritize effectively. Strong project management skills. Comfortable using IT database systems
• Interpersonal skills - Excellent written and oral communication skills. A strong team player who is comfortable working collaboratively with others. Must be able to work virtually, and independently. Able to be diplomatic when dealing with clients
• Flexibility - Respond well to deadlines and work outside of normal hours when required. Comfortable working on a number of activities concurrently. Able to work in a rapidly changing environment and prioritize accordingly
• Key attributes - Professional and diplomatic communicator. Quality focused and takes pride in paying attention to detail

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.