GDS Canada Executive Assistant 1 1 1

EY; Taguig; Remote; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Continuous learning

Flexible work arrangements

Diverse and inclusive culture

Global exposure

Job summary

EY is seeking a GDS Executive Assistant to provide remote support to senior executives in Canada. You will join the Canada EAG Team, supporting Partners and the Core Business Services group with proactive administrative services.

Key duties include calendar and travel management, expense processing, meetings coordination, and document production using MS Office tools. Strong English communication and the ability to handle confidential information are essential.

Qualifications

• Bachelor’s degree or equivalent.
• Minimum of 2 years’ experience in Executive Assistance/Admin Assistant or similar roles.
• Proficient in MS Office (Outlook, Excel, Word, PowerPoint).
• Excellent English communication skills, written and spoken.
• Able to manage multiple executives, priorities and deadlines.
• Willing to work in Taguig (McKinley Hill) and adapt to night shifts.

Responsibilities

• Provide proactive executive support and administrative services.
• Calendar/diary and travel management for senior executives.
• Process expenses and reimbursement with strict monthly deadlines.
• Coordinate virtual and in-person meetings and events; manage travel logistics.
• Enter and track timesheets; support client engagement data and billing processes.
• Create and format letters, proposals, presentations, and reports using MS tools.

Skills

Time management

Organizational skills

Strategic thinking

Problem solving

Adaptability

Team collaboration

Relationship building

Confidentiality

AI awareness

Education

Bachelor's degree

Tools

MS Office

MS Teams

SharePoint

Visio

Power BI

Azure

Job description

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Discipline Executive Assistance
Role Type GDS Executive Assistant
Role Rank Associate
Current Rank CS 66

The opportunity
As a GDS Executive Assistant, you will provide remote support to senior executives in Canada. You will be part of the Canada EAG Team, a group of self‑motivated Executive Assistants who support our Partners and play a key role in our Core Business Services team. We help keep the organization running strong by delivering exceptional service and supporting EY’s growth and profitability, in line with its vision of building a better working world.

Your key responsibilities

Your primary role and responsibility is to deliver proactive support and administrative services, including, but not limited to:

Business support

• Calendar/Meeting Management - Manage and coordinate diaries and schedules with internal and external stakeholders on behalf of the executive
• Travel Management - Arrange the flight and hotel accommodations of the executive, and other logistical requirements (VISA, transfers, etc.)
• Expense Management - Track and submit expenses for reimbursement or payment requisition and adhering to monthly deadlines
• Meetings & events - Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars
• Timesheet Management - Enter and submit the worked hours of the executive and adhering to weekly deadlines
• Engagement maintenance - Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process
• Document management - Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools

Teaming

• Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleagues

Skills and attributes for success

• Outstanding time management and organizational skills in a demanding fast-paced environment
• Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
• Agility and flexibility in response to changing priorities and needs with proactive follow-through
• Committed to contributing to a strong team culture to ensure success
• Develop and maintain relationships to efficiently leverage expertise
• Sound judgement regarding confidential and sensitive matters
• Be an ambassador for new technology and processes, and eager to engage in continuous learning and development
• Ability to harness emerging technologies, including AI, to drive process improvements, enhance efficiency, and enable smarter collaboration, with a strong understanding of AI concepts and enthusiasm for applying them to optimise workflows and inform decision-making

You must have:

• Candidate must possess at least a Bachelor's/College Degree, any field (open to candidates with Vocational Degree or equivalent)
• Minimum of 2 years working experience specializing in Executive Assistance/Admin Assistant or equivalent is preferred but not required
• Proficient in MS Office (Outlook, Excel, Word, and PowerPoint)
• Above average English communication skills, both written and spoken
• Possesses working knowledge of a variety of web-based tools
• Ability to handle multiple executives, priorities, and deadlines
• Willing to work in McKinley Hill, Taguig
• Willing to work on the Night Shift

Technologies and Tools

Advanced Excel, PowerPoint and Word skills, Visio

Experience working with MS Teams, Visio, SharePoint, Tableau, Azure and Power BI will be an added advantage

What we offer

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across six locations – Argentina, China, India, the Philippines, Poland and the UK – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We’ll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next
• Success, as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

About EY

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.