Executive Assistant (for General Manager)

Louis Vuitton (Philippines) , Inc.; Makati; On-site; PHP 670,000 - 1,116,000; Full time

Job summary

Louis Vuitton Philippines, Inc. is seeking an Executive Assistant to provide comprehensive administrative and executive support to the General Manager at our Head Office in Makati City.

You will coordinate calendars, travel, meetings, and critical documents with discretion and professionalism. You will organize events, manage confidential information, prepare reports, and act as a trusted liaison with internal and external stakeholders to keep business operations running smoothly in a dynamic

Qualifications

• High-level administrative support to executives.
• Experience managing complex calendars and travel logistics.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support to the General Manager and the executive team.
• Manage and maintain complex calendars, including scheduling meetings and travel.
• Coordinate and arrange extensive travel logistics (flights, hotels, car rentals), preparing detailed itineraries.
• Prepare, edit, and proofread presentations, reports, and other critical documents with precision and discretion, often handling confidential information.
• Take accurate meeting minutes and ensure timely distribution to relevant stakeholders.
• Proactively manage and prioritize executive schedules, anticipating needs and making necessary adjustments.
• Assist in the preparation and general management of office maintenance and supplies.
• Support department-related administrative tasks and special projects.
• Prepare accurate expense reports through the Concur system.
• Manage and prioritize incoming communications (emails, calls), responding or redirecting as appropriate.
• Organize and coordinate events, conferences, and meetings, including logistics, venue selection, vendor management, and material preparation.
• Conduct research and compile data to support executive decision-making.
• Maintain confidential files and records with utmost discretion and integrity.
• Act as a professional liaison between the executive and internal/external stakeholders.
• Manage special projects as assigned by Managers, and/or Department.

Skills

Brand passion

Professionalism

Organizational skills

Communication

Problem-solving

Adaptability

Interpersonal skills

Ownership

Commercial mindset

Curiosity & empathy

Tools

Concur

Job description

Position

As an Executive Assistant for Louis Vuitton, you will provide comprehensive administrative and executive support to the General Manager of the Philippines, based in our Head Office in Makati City. You will be the crucial backbone of our executive operations, ensuring seamless administrative functions, effective time management, and proactive support for our leadership.

Job responsibilities

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Provide high-level administrative support to the General Manager and the executive team.
• Manage and maintain complex calendars, including scheduling meetings, appointments, and international/domestic travel.
• Coordinate and arrange extensive travel logistics (flights, hotels, car rentals), preparing detailed itineraries.
• Prepare, edit, and proofread presentations, reports, and other critical documents with precision and discretion, often handling confidential information.
• Take accurate meeting minutes and ensure timely distribution to relevant stakeholders.
• Proactively manage and prioritize executive schedules, anticipating needs and making necessary adjustments.
• Assist in the preparation and general management of office maintenance and supplies.
• Support department-related administrative tasks and special projects.
• Prepare accurate expense reports through the Concur system.
• Manage and prioritize incoming communications (emails, calls), responding or redirecting as appropriate.
• Organize and coordinate events, conferences, and meetings, including logistics, venue selection, vendor management, and material preparation.
• Conduct research and compile data to support executive decision-making.
• Maintain confidential files and records with utmost discretion and integrity.
• Act as a professional liaison between the executive and internal/external stakeholders.
• Manage special projects as assigned by Managers, and/or Department.

Profile

EXPECTED ATTITUDES & SKILLS:

• Passion for the Brand: A genuine enthusiasm for Louis Vuitton and its values.
• Professionalism & Discretion: Maintain the highest level of professionalism, confidentiality, and integrity.
• Exceptional Organizational Skills: Ability to manage multiple priorities, meet deadlines, and maintain meticulous records.
• Communication Excellence: Outstanding written and verbal communication skills.
• Proactive Problem-Solving: Anticipate needs, identify challenges, and offer effective solutions.
• Adaptability & Agility: Thrive in a dynamic environment, easily adapting to changing priorities.
• Interpersonal Skills: Build strong relationships and interact effectively with diverse stakeholders.
• Responsibility & Ownership: Take full accountability for tasks and initiatives.
• Commercial Mindset: Understand the business context and contribute to its success.
• Curiosity & Empathy: A desire to learn and understand the needs of others.

Additional information

If you are a highly organized, proactive, and discreet professional with a passion for luxury and a commitment to excellence, we invite you to apply for this pivotal role at our Head Office in Makati City.