Elite Executive Assistant to General Manager

LVMH Group; Makati; On-site; PHP 900,000 - 1,300,000; Full time

Job summary

Louis Vuitton Philippines, based in Makati Head Office, seeks an Executive Assistant to provide comprehensive administrative and executive support to the General Manager. You will manage calendars, travel, meetings, and confidential information, acting as a professional liaison with internal and external stakeholders.

The role requires discretion, organizational excellence, and a proactive mindset to support leadership and drive smooth operations across the executive office.

Qualifications

• Prior experience supporting an executive or senior management team.
• Strong calendar management and travel coordination skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support to the General Manager and the executive team.
• Manage and maintain complex calendars, including scheduling meetings and travel.
• Coordinate and arrange extensive travel logistics with itineraries.
• Prepare, edit, and proofread presentations, reports, and other critical documents with discretion.
• Take accurate meeting minutes and distribute them to stakeholders.
• Proactively manage and prioritise executive schedules.
• Assist in office maintenance and supplies management.
• Support department-related administrative tasks and special projects.
• Prepare accurate expense reports through the Concur system.
• Manage and prioritise incoming communications and route as appropriate.
• Organize events, conferences, and meetings, including logistics and vendor management.
• Conduct research and compile data to support executive decision-making.
• Maintain confidential files and records with utmost discretion.
• Act as a professional liaison between the executive and internal/external stakeholders.
• Manage special projects as assigned by Managers and/or Department.

Skills

Executive support

Calendar management

Travel coordination

Presentation proofreading

Minutes taking

Expense reporting

Document management

Stakeholder liaison

Event coordination

Research & data analysis

Confidentiality & discretion

Proactive problem solving

Adaptability

Job description

Louis Vuitton Philippines, based in Makati Head Office, seeks an Executive Assistant to provide comprehensive administrative and executive support to the General Manager. You will manage calendars, travel, meetings, and confidential information, acting as a professional liaison with internal and external stakeholders.

The role requires discretion, organizational excellence, and a proactive mindset to support leadership and drive smooth operations across the executive office.