Administrative Assistant/LV

Asia Peopleworks Inc.; Makati; On-site; PHP 334,800 - 446,400; Full time

Benefits offered by this job

Professional development opportunities

Dynamic work culture

Prestigious global brand

Job summary

A global brand in the retail sector is seeking an Administrative Assistant to support the General Manager in the Philippines and Guam. Responsibilities include managing calendars, booking travel arrangements, and preparing presentations. The ideal candidate has experience in an administrative role, strong organizational skills, and proficiency in MS Office. Join a dynamic team that values professional development.

Qualifications

• Proven experience in an administrative or support role, preferably in a corporate or retail setting.
• Able to handle sensitive information with discretion.
• Strong organizational skills and time-management.

Responsibilities

• Provide administrative support to the General Manager.
• Manage and maintain calendars proactively.
• Book and prepare travel arrangements.

Skills

Organizational skills

Time-management skills

Communication skills

Attention to detail

MS Office proficiency

Tools

MS Excel

MS PowerPoint

Concur

Job description

Overview

Join an iconic global brand and become the backbone of our office and retail team!

As an Administrative Assistant, you will provide direct support to the General Manager of the Philippines and Guam and help ensure the smooth operation of both the office and retail environments.

Responsibilities

• Provide administrative support to the General Manager and Office Team
• Take accurate meeting minutes and disseminate to relevant teams
• Manage and maintain calendars proactively
• Book and prepare international and domestic travel arrangements (flights, hotels, etc.)
• Create and consolidate detailed Excel and PowerPoint presentations
• Assist in planning logistics for conferences and meetings (site selection, contracts, F&B coordination)
• Support with materials preparation and office maintenance
• Handle admin-related and ad hoc tasks
• Prepare accurate expense reports via Concur
• Assist with special projects as assigned by management

Qualifications

• Proven experience in an administrative or support role, preferably in a corporate or retail setting
• Strong organizational and time-management skills
• Proficient in MS Office (Excel, PowerPoint, Word)
• Experience with Concur or similar systems is a plus
• Excellent communication skills and attention to detail
• Able to handle sensitive information with discretion

Benefits

• Be part of a prestigious global brand
• Grow in a dynamic and supportive work culture
• Opportunities for professional development