Executive Assistant

JPSC Group Holdings INC.; Makati; On-site; PHP 600,000 - 1,200,000; Full time

Job summary

JPSC Group Holdings INC. in Makati City seeks an Executive Assistant to provide high-level administrative support to senior leadership. You will manage calendars, correspondence, travel arrangements, and prepare briefing materials to enable strategic focus.

You will handle confidential information with discretion, coordinate cross-departmental communication, and support events and day-to-day operations to keep the executive office running efficiently.

Qualifications

• Proven experience as EA/PA or senior secretarial role.
• Exceptional organizational and time management skills.
• Proficiency with Microsoft Office and office software.
• Excellent written and verbal communication.
• Strong interpersonal skills and teamwork ability.
• Discretion handling confidential information.
• Ability to anticipate needs and be proactive.
• Attention to detail and accuracy in tasks.
• Flexibility to adapt to changing priorities.
• Experience in a corporate or multinational environment preferred.

Responsibilities

• Manage executives' calendars and schedule meetings across time zones.
• Prepare minutes, correspondence, and confidential documents.
• Handle calls, emails, and inquiries with discretion.
• Coordinate travel arrangements and itineraries.
• Prepare reports, presentations, and briefing materials.
• Manage expense reports and budgets within parameters.
• Facilitate cross-department and external stakeholder coordination.
• Maintain confidentiality of sensitive information.
• Organize company events, meetings, and conferences.
• Provide general administrative support to the executive office.

Skills

Executive support

Time management

Discretion

Communication

Interpersonal skills

Attention to detail

Adaptability

Proactive mindset

Multinational experience

Teamwork

Tools

Microsoft Office Suite

Job description

About the role

We are seeking a highly organized and proactive Executive Assistant to join JPSC Group Holdings INC. in Makati City, Metro Manila. This is a full-time position offering an exciting opportunity to work at the heart of our operations, providing essential support to senior leadership and ensuring the smooth functioning of our executive team. As an Executive Assistant, you will be instrumental in enabling our executives to focus on strategic priorities whilst you manage their schedules, communications, and administrative operations with precision and professionalism.

Key responsibilities

1. Managing executives' calendars, scheduling meetings, and coordinating appointments across multiple stakeholders and time zones
2. Preparing and maintaining accurate meeting minutes, correspondence, and confidential documentation
3. Handling incoming calls, emails, and enquiries with discretion and directing them to appropriate personnel
4. Coordinating travel arrangements, including flights, accommodation, ground transportation, and itinerary planning
5. Preparing reports, presentations, and briefing materials for executive presentations and board meetings
6. Managing expense reports, budgets, and financial documentation within assigned parameters
7. Liaising with internal departments and external stakeholders to facilitate communication and project coordination
8. Maintaining confidentiality and handling sensitive information with the highest level of discretion
9. Organizing company events, meetings, and conferences as required
10. Providing general administrative support to ensure the efficient day-to-day operations of the executive office

What we're looking for

1. Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior secretarial role
2. Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software
4. Outstanding written and verbal communication skills with the ability to interact professionally with all levels of staff
5. Strong interpersonal skills and the ability to work effectively both independently and as part of a team
6. Discretion and confidentiality in handling sensitive matters and information
7. Ability to anticipate needs and take proactive steps to support executive requirements
8. Excellent attention to detail and accuracy in all administrative tasks
9. Flexibility and adaptability to changing priorities and requirements
10. Preferably with experience in a corporate or multinational environment
11. Strong knowledge of professional etiquette and business protocols