Executive Assistant (for General Manager)

LVMH Group; Makati; On-site; PHP 900,000 - 1,300,000; Full time

Job summary

Louis Vuitton Philippines, based in Makati Head Office, seeks an Executive Assistant to provide comprehensive administrative and executive support to the General Manager. You will manage calendars, travel, meetings, and confidential information, acting as a professional liaison with internal and external stakeholders.

The role requires discretion, organizational excellence, and a proactive mindset to support leadership and drive smooth operations across the executive office.

Qualifications

• Prior experience supporting an executive or senior management team.
• Strong calendar management and travel coordination skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support to the General Manager and the executive team.
• Manage and maintain complex calendars, including scheduling meetings and travel.
• Coordinate and arrange extensive travel logistics with itineraries.
• Prepare, edit, and proofread presentations, reports, and other critical documents with discretion.
• Take accurate meeting minutes and distribute them to stakeholders.
• Proactively manage and prioritise executive schedules.
• Assist in office maintenance and supplies management.
• Support department-related administrative tasks and special projects.
• Prepare accurate expense reports through the Concur system.
• Manage and prioritise incoming communications and route as appropriate.
• Organize events, conferences, and meetings, including logistics and vendor management.
• Conduct research and compile data to support executive decision-making.
• Maintain confidential files and records with utmost discretion.
• Act as a professional liaison between the executive and internal/external stakeholders.
• Manage special projects as assigned by Managers and/or Department.

Skills

Executive support

Calendar management

Travel coordination

Presentation proofreading

Minutes taking

Expense reporting

Document management

Stakeholder liaison

Event coordination

Research & data analysis

Confidentiality & discretion

Proactive problem solving

Adaptability

Job description

Executive Assistant (for General Manager)

As an Executive Assistant for Louis Vuitton, you will provide comprehensive administrative and executive support to the General Manager of the Philippines, based in our Head Office in Makati City. You will be the crucial backbone of our executive operations, ensuring seamless administrative functions, effective time management, and proactive support for our leadership.

Job responsibilities

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Provide high-level administrative support to the General Manager and the executive team.
• Manage and maintain complex calendars, including scheduling meetings, appointments, and international/domestic travel.
• Coordinate and arrange extensive travel logistics (flights, hotels, car rentals), preparing detailed itineraries.
• Prepare, edit, and proofread presentations, reports, and other critical documents with precision and discretion, often handling confidential information.
• Take accurate meeting minutes and ensure timely distribution to relevant stakeholders.
• Proactively manage and prioritize executive schedules, anticipating needs and making necessary adjustments.
• Assist in the preparation and general management of office maintenance and supplies.
• Support department-related administrative tasks and special projects.
• Prepare accurate expense reports through the Concur system.
• Manage and prioritize incoming communications (emails, calls), responding or redirecting as appropriate.
• Organize and coordinate events, conferences, and meetings, including logistics, venue selection, vendor management, and material preparation.
• Conduct research and compile data to support executive decision-making.
• Maintain confidential files and records with utmost discretion and integrity.
• Act as a professional liaison between the executive and internal/external stakeholders.
• Manage special projects as assigned by Managers, and/or Department.

Profile

EXPECTED ATTITUDES & SKILLS:

• Passion for the Brand: A genuine enthusiasm for Louis Vuitton and its values.
• Professionalism & Discretion: Maintain the highest level of professionalism, confidentiality, and integrity.
• Exceptional Organizational Skills: Ability to manage multiple priorities, meet deadlines, and maintain meticulous records.
• Proactive Problem‑Solving: Anticipate needs, identify challenges, and offer effective solutions.
• Adaptability & Agility: Thrive in a dynamic environment, easily adapting to changing priorities.
• Interpersonal Skills: Build strong relationships and interact effectively with diverse stakeholders.
• Responsibility & Ownership: Take full accountability for tasks and initiatives.
• Commercial Mindset: Understand the business context and contribute to its success.
• Curiosity & Empathy: A desire to learn and understand the needs of others.

Additional information

If you are a highly organized, proactive, and discreet professional with a passion for luxury and a commitment to excellence, we invite you to apply for this pivotal role at our Head Office in Makati City.