Executive Assistant: Flexible Schedule & Growth Path

Tavor Perry; Cauayan; On-site; PHP 312,000 - 424,000; Full time

Job summary

Tavor Perry, a growing construction business, seeks an Executive Assistant to support daily operations, manage calendars and communications, and maintain project data within the project management system.

The ideal candidate is detail-oriented, systems-minded, and ready to help build workflows as the company scales, including invoicing, proposals tracking, and coordinating with owners and teams for organized, on-schedule projects.

Qualifications

• Experience as executive or administrative assistant.
• Strong calendar and email management skills.
• Familiarity with Xero and/or QuickBooks.
• Experience with project management tools.
• Strong organizational skills with the ability to structure and track information.
• Dependable, precise, and able to work under little supervision.
• Strong communication skills.

Responsibilities

• Manage and keep calendars, scheduling and coordinating travel so conflicts don't arise
• Sort through incoming emails and route information to the correct place (project system, calendar, etc.)
• Track upcoming proposals, bids, and potential project opportunities
• Keep an eye on pay applications and invoices, sending reminders on payment timelines (e.g., net 30 follow-ups)
• Enter project data such as proposals and schedules of values (SOV) into the project management system
• Organize and structure project information so completed work can be pulled by month or phase
• Keep a dedicated task calendar and hold daily priorities visible and up to date
• Help with bookkeeping tasks, reconciling and merging financial records included
• Support the transition and integration of accounting data between platforms

Skills

Calendar management

Email management

Accounting software

Project management tools

Organizational skills

Communication skills

Attention to detail

Tools

Xero

QuickBooks

Contractor Foreman

Job description

Tavor Perry, a growing construction business, seeks an Executive Assistant to support daily operations, manage calendars and communications, and maintain project data within the project management system.

The ideal candidate is detail-oriented, systems-minded, and ready to help build workflows as the company scales, including invoicing, proposals tracking, and coordinating with owners and teams for organized, on-schedule projects.