Executive Assistant

Tavor Perry; Cauayan; On-site; PHP 312,000 - 424,000; Full time

Job summary

Tavor Perry, a growing construction business, seeks an Executive Assistant to support daily operations, manage calendars and communications, and maintain project data within the project management system.

The ideal candidate is detail-oriented, systems-minded, and ready to help build workflows as the company scales, including invoicing, proposals tracking, and coordinating with owners and teams for organized, on-schedule projects.

Qualifications

• Experience as executive or administrative assistant.
• Strong calendar and email management skills.
• Familiarity with Xero and/or QuickBooks.
• Experience with project management tools.
• Strong organizational skills with the ability to structure and track information.
• Dependable, precise, and able to work under little supervision.
• Strong communication skills.

Responsibilities

• Manage and keep calendars, scheduling and coordinating travel so conflicts don't arise
• Sort through incoming emails and route information to the correct place (project system, calendar, etc.)
• Track upcoming proposals, bids, and potential project opportunities
• Keep an eye on pay applications and invoices, sending reminders on payment timelines (e.g., net 30 follow-ups)
• Enter project data such as proposals and schedules of values (SOV) into the project management system
• Organize and structure project information so completed work can be pulled by month or phase
• Keep a dedicated task calendar and hold daily priorities visible and up to date
• Help with bookkeeping tasks, reconciling and merging financial records included
• Support the transition and integration of accounting data between platforms

Skills

Calendar management

Email management

Accounting software

Project management tools

Organizational skills

Communication skills

Attention to detail

Tools

Xero

QuickBooks

Contractor Foreman

Job description

Job Summary:
We're now hiring a highly organized and proactive Executive Assistant to support the daily operations of a growing construction business. The role centres on managing calendars, sorting and organizing incoming communications, tracking proposals and bids, and keeping projects structured within our project management system. The right person is detail-oriented, systems-minded, and comfortable helping build and refine workflows as the business scales.

Key Responsibilities:

• Manage and keep calendars, scheduling and coordinating travel so conflicts don't arise
• Sort through incoming emails and route information to the correct place (project system, calendar, etc.)
• Track upcoming proposals, bids, and potential project opportunities
• Keep an eye on pay applications and invoices, sending reminders on payment timelines (e.g., net 30 follow-ups)
• Enter project data such as proposals and schedules of values (SOV) into the project management system
• Organize and structure project information so completed work can be pulled by month or phase
• Keep a dedicated task calendar and hold daily priorities visible and up to date
• Help with bookkeeping tasks, reconciling and merging financial records included
• Support the transition and integration of accounting data between platforms

Mandatory Skills:

• Experience as an executive or administrative assistant
• Strong calendar and email management skills
• Familiarity with accounting/bookkeeping software (Xero and/or QuickBooks)
• Experience with project management tools
• Strong organizational skills with the ability to structure and track information
• Dependable, precise, and able to work under little supervision
• Strong communication skills

Preferred Skills:

• Experience with Contractor Foreman or similar construction management software
• Experience supporting construction, contracting, or trades businesses
• Experience with accounting migrations or merging data between platforms (e.g., QuickBooks to Xero)
• Familiarity with construction workflows such as proposals, bid packages, change orders, and SOVs
• Ability to juggle several projects and priorities at once

Why Join Us:

This is a strong opening to become a key partner in a fast-growing business, working closely with the owner to build systems and processes from the ground up. You'll enjoy schedule flexibility and the chance to broaden your responsibilities over time as the company grows. If you're organized, dependable, and keen to grow alongside a business, we'd love to work with you.