Executive Assistant

Tavor Perry; Tagbilaran; On-site; PHP 279,000 - 391,000; Full time

Job summary

Tavor Perry is seeking an organized Executive Assistant to support a busy wellness practice in managing day-to-day administration, inbox and calendar, and turn existing content into scheduled social media posts. A self-starter who enjoys building systems, has a creative streak, and a genuine interest in mental health or holistic wellness will thrive.

You will chase billing questions, coordinate forms and intake workflows, and ensure content is published in the owner’s voice with appropriate

Qualifications

• Proven experience in executive or administrative assistance, including email and calendar management.
• Strong organizational skills and a knack for creating systems.
• Experience with Google Workspace and building online forms.
• Experience scheduling social media content with tools such as Later or Buffer.
• Comfort using AI tools to draft content in a defined brand voice.
• Excellent written English and strong communication skills.
• Ability to take initiative and learn new platforms independently.
• Handles confidential information with discretion and professionalism.
• Attentive, dependable, and capable of owning work end to end.

Responsibilities

• Keep inbox organized by filtering junk, sorting emails, and flagging priority messages.
• Build to-do lists with action items and deadlines.
• Reply to routine email requests on the owner's behalf.
• Run the calendar, including away messages and out-of-office coverage.
• Chase third-party billing platforms through their help desks on claims and payment questions.
• Audit weekly billing to confirm every session was charged, and follow up on missed charges.
• Review and approve routine scheduling requests such as reschedules.
• Build new forms and intake workflows, and keep digital files and folders organized.
• Turn existing website copy, presentations, and educational materials into weekly social media posts in the owner's voice, and schedule them with social media scheduling tools.

Skills

Executive assistance

Email management

Calendar management

Organizational systems

AI content drafting

Written English

Initiative & self-start

Discretion & confidentiality

End-to-end ownership

Tools

Google Workspace

Online forms

Social media scheduling tools

Later/Buffer

Canva

AI writing tools

Job description

Job Summary:

Running a busy wellness practice takes more than one pair of hands, which is why an organized, proactive Executive Assistant will support our day-to-day administration and social media. You will keep the inbox and calendar in check, chase up billing and client communications, and turn existing content into scheduled social media posts. A self-starter who enjoys building systems, has a creative streak, and holds a genuine interest in mental health or holistic wellness will thrive here.

Key Responsibilities:

• - Keep the inbox in order by filtering junk, sorting emails into folders, and flagging priority messages
• - Divide work and personal items and build to-do lists with action items and deadlines
• - Reply to routine email requests and invitations on the owner's behalf
• - Run the calendar, including away messages and out-of-office coverage
• - Chase third-party billing platforms through their help desks on claims and payment questions
• - Audit weekly billing to confirm every session was charged, and send brief follow-up messages on missed charges
• - Review and approve routine scheduling requests such as reschedules
• - Build new forms and intake workflows, and keep digital files and folders organized
• - Turn existing website copy, presentations, and educational materials into weekly social media posts in the owner's voice, and schedule them with social media scheduling tools

Mandatory Skills:

• - Proven experience in executive or administrative assistance, including email and calendar management
• - Strong organizational skills and a natural knack for creating systems
• - Experience with Google Workspace or similar tools, and with building online forms
• - Experience scheduling social media content with tools such as Later, Buffer, or similar
• - Comfortable using AI tools to draft content in a defined brand voice
• - Excellent written English and strong communication skills
• - Ability to take initiative and learn new platforms on your own
• - Handles confidential information with discretion and professionalism
• - Attentive, dependable, and comfortable owning your work end to end

Preferred Skills:

• - Interest in or basic knowledge of mental health, wellness, or holistic health
• - Creative eye for social media content, with experience in Canva or similar design tools
• - Experience supporting a healthcare, therapy, or wellness practice
• - Familiarity with insurance or billing follow-up, or practice management platforms
• - Experience creating content from existing materials such as presentations or website copy
• - Able to handle several concurrent tasks and priorities with consistent quality

Why Join Us:

Work directly with a warm, supportive professional in a meaningful field. You will have room to take initiative, build systems, and show your creative side beyond administrative work, and the role can grow in scope as the practice expands.