Executive Assistant / Document Controller – Admin & HR Support

Greencity Energy Inc.; Philippines; Teletrabalho; PHP 285 000 - 385 000; Tempo integral

Resumo da oferta

Greencity Energy Inc. is seeking a highly organized executive assistant to support the CEO with daily administrative tasks, document control and HR support.

This trusted role requires discretion, accuracy and initiative, and the ability to handle confidential information while coordinating multiple projects. You will manage schedules, prepare reports and meeting minutes, organise online meetings, and maintain digital filing systems.

Qualificações

• Relevant experience as an Executive Assistant, Document Controller, Administrative Assistant or HR Administrator
• Excellent organisational and time-management skills
• Strong written and spoken English
• Proficiency with Microsoft Office, Google Workspace and online filing systems
• Able to manage several priorities and follow up without continuous supervision
• Careful attention to detail and a high level of accuracy
• Reliable internet connection and a suitable home-working environment
• Professional, trustworthy and comfortable working directly with the CEO
• Willing to sign a confidentiality agreement
• Available during agreed Philippine business hours

Responsabilidades

• Provide executive and administrative support to the CEO and assist with daily operational and administrative tasks
• Manage schedules, meetings, reminders and follow-up actions
• Prepare correspondence, reports, presentations and meeting minutes
• Organise online meetings and maintain action lists
• Follow up with employees, contractors, suppliers and other project parties
• Monitor deadlines and ensure assigned tasks are completed
• Create and maintain an organised electronic filing system
• Register, file and distribute contracts, drawings, reports, invoices, correspondence and project documents
• Maintain document registers, revision histories and approval records
• Maintain employee and freelancer records and assist with recruitment, interview scheduling and applicant communication

Conhecimentos

Executive assistance

Document control

HR administration

English proficiency

Time management

Attention to detail

Discretion

Ferramentas

Microsoft Office

Google Workspace

Online filing systems

Descrição da oferta de emprego

Work arrangement: Work from home
Engagement: Freelance / Project-based
Compensation: Approximately ₱30,000 per month, depending on experience
Start date: As soon as possible

About the role

We are looking for a highly organized and reliable person to work closely with the CEO and provide daily executive, administrative, document-control and HR support. This is a trusted position requiring discretion, accuracy, initiative and consistent follow-up. The successful candidate must be comfortable handling confidential company and employee information while supporting several ongoing projects.

Key responsibilities

• Provide executive and administrative support to the CEO and assist with daily operational and administrative tasks

• Manage schedules, meetings, reminders and follow-up actions

• Prepare correspondence, reports, presentations and meeting minutes

• Organise online meetings and maintain action lists

• Follow up with employees, contractors, suppliers and other project parties

• Monitor deadlines and ensure assigned tasks are completed

• Create and maintain an organised electronic filing system

• Register, file and distribute contracts, drawings, reports, invoices, correspondence and project documents

• Maintain document registers, revision histories and approval records

• Maintain employee and freelancer records and assist with recruitment, interview scheduling and applicant communication

About you

• Relevant experience as an Executive Assistant, Document Controller, Administrative Assistant or HR Administrator

• Excellent organisational and time-management skills

• Strong written and spoken English

• Proficiency with Microsoft Office, Google Workspace and online filing systems

• Able to manage several priorities and follow up without continuous supervision

• Careful attention to detail and a high level of accuracy

• Reliable internet connection and a suitable home-working environment

• Professional, trustworthy and comfortable working directly with the CEO

• Willing to sign a confidentiality agreement

• Available during agreed Philippine business hours