Executive Assistant

Digital Minds BPO Services; Naga; On-site; PHP 502,000 - 837,000; Full time

Job summary

Digital Minds BPO Services in Naga City is seeking an Executive Assistant to provide top-level administrative support to the CEO in a fast-paced environment. The role requires excellent communication, strong judgment, and discretion in handling sensitive information.

You will manage complex calendars, handle inbox management, prepare briefs and agendas, coordinate travel, process expenses, and organize files while supporting ongoing projects.

Qualifications

• Experience supporting C-suite or senior executives
• Excellent written and verbal English communication skills
• Strong organizational skills and attention to detail
• High level of discretion, professionalism, and sound judgment
• Ability to work independently with minimal supervision
• Comfortable working US Pacific Time hours

Responsibilities

• Manage complex calendars across multiple time zones and coordinate high-level meetings with senior stakeholders
• Handle inbox management, including triaging emails, drafting responses, and maintaining professional communication standards
• Prepare executive correspondence, meeting briefs, agendas, and follow-up notes
• Coordinate end-to-end travel arrangements and itineraries
• Process expenses and ensure accurate documentation and reconciliation
• Organize files, track action items, and support ongoing projects and priorities

Job description

We are seeking a highly organized and proactive Executive Assistant to provide top-level administrative and executive support to a CEO in a fast-paced, dynamic environment. This role requires excellent communication skills, strong judgment, and the ability to handle sensitive information with discretion.

📌 Key Responsibilities
📅 Manage complex calendars across multiple time zones and coordinate high-level meetings with senior stakeholders
📧 Handle inbox management, including triaging emails, drafting responses, and maintaining professional communication standards
✍️ Prepare executive correspondence, meeting briefs, agendas, and follow-up notes
✈️ Coordinate end-to-end travel arrangements and itineraries
💰 Process expenses and ensure accurate documentation and reconciliation
📂 Organize files, track action items, and support ongoing projects and priorities

🧠 What We’re Looking For
✔️ Experience supporting C-suite or senior executives
✔️ Excellent written and verbal English communication skills
✔️ Strong organizational skills and attention to detail
✔️ High level of discretion, professionalism, and sound judgment
✔️ Ability to work independently with minimal supervision
✔️ Comfortable working US Pacific Time hours 🌙

✨ Preferred Experience
• Background in fast-paced startups or high-growth companies
• Exposure to executive communication, investor relations, or board-level coordination
• Experience in healthcare, telehealth, or similar industries is a plus

If you thrive in a high-responsibility role and enjoy being the right hand of an executive, we’d love to hear from you! 🚀

Apply For This Job

To apply for this position, please fill in the information below.

First Name(s) *

Last Name *

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What type of job are you looking for? *

Customer Service (Voice)

Video Editing

Data Entry

Photo Editing

Bookkeeping and Accounting

Call Center (Voice)

Animation

Content Moderation

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Customer Support (Live Chat and Email)

Pre Qualifying Questions

This is an office based position located in Naga City, Is this okay with you? *

Yes

No

Are you okay with shifting schedule? *

Yes

No

Qualifying Current Employee Status

Do you have a previous work experience? *

Yes

No, this is my first time

Do you have a previous BPO or Call Center experience? *

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Less than 1 year

1 to 2 years

More than 2 Years

What was the reason for leaving your most recent job? *

 What is your salary expectation (per month in PHP)? *

Other Details

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Were you referred by any of our existing employees? *

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Please upload a PDF or DOC file of your resume below, as well as a cover letter, or any other supporting documentation that you have which will help us to make our decision as to whether you are the ideal candidate for this job.