Executive Assistant

Digital Minds BPO Services; Naga; On-site; Full time

Job description

We are seeking a highly organized and proactive Executive Assistant to provide top-level administrative and executive support to a CEO in a fast-paced, dynamic environment. This role requires excellent communication skills, strong judgment, and the ability to handle sensitive information with discretion.

📌 Key Responsibilities
📅 Manage complex calendars across multiple time zones and coordinate high-level meetings with senior stakeholders
📧 Handle inbox management, including triaging emails, drafting responses, and maintaining professional communication standards
✍️ Prepare executive correspondence, meeting briefs, agendas, and follow-up notes
✈️ Coordinate end-to-end travel arrangements and itineraries
💰 Process expenses and ensure accurate documentation and reconciliation
📂 Organize files, track action items, and support ongoing projects and priorities

🧠 What We’re Looking For
✔️ Experience supporting C-suite or senior executives
✔️ Excellent written and verbal English communication skills
✔️ Strong organizational skills and attention to detail
✔️ High level of discretion, professionalism, and sound judgment
✔️ Ability to work independently with minimal supervision
✔️ Comfortable working US Pacific Time hours 🌙

✨ Preferred Experience
• Background in fast-paced startups or high-growth companies
• Exposure to executive communication, investor relations, or board-level coordination
• Experience in healthcare, telehealth, or similar industries is a plus

If you thrive in a high-responsibility role and enjoy being the right hand of an executive, we’d love to hear from you! 🚀

Apply For This Job

To apply for this position, please fill in the information below.

First Name(s) *

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What type of job are you looking for? *

Customer Service (Voice)

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Pre Qualifying Questions

This is an office based position located in Naga City, Is this okay with you? *

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Are you okay with shifting schedule? *

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Qualifying Current Employee Status

Do you have a previous work experience? *

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Other Details

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Please upload a PDF or DOC file of your resume below, as well as a cover letter, or any other supporting documentation that you have which will help us to make our decision as to whether you are the ideal candidate for this job.