Executive Assistant & Corporate Secretary Liaison

Superior Gas & Equipment Co., Inc.; Mandaluyong; On-site; PHP 500,000 - 800,000; Full time

Job description

Job Description

1. Responsible for and takes control of all corporate documentation including its security and file management.

2. Prepares/takes charge of all types of business correspondence (both incoming and outgoing), i.e. letters, documents, fax, e-mails, etc.

3. Executes with strong sense of urgency all instructions received from the President, Managing Consultant, Managers and other executives and reports’ feedback asap.

4. Responsible for and oversees all communication received from the President, Managing Consultant, executives and other concerned/department units.

5. Renders correspondence assistance to all departments.

6. Expedites matters referred to the department and keeps track of its result.

7. Takes minutes of special management meetings.

8. Monitors the expenses of the department and implements cost cutting measures.

9. Assists the Corporate Secretary on the following:

• preparation of board/stockholder’s minutes of meetings and gathering of reports
• reminding Directors of their respective assignments
• submission of reportorial requirements to the Securities & Exchange Commission
• preparation of Board Resolutions and Secretary’s Certificates
• preparation of legal documents and close coordination with legal counsel

10. Acts as coordinator with SUGECO Cebu and other affiliates.

11. Receives, records and monitors the personal bills of the President; executes other personnel matters.

Working Location

33, Superior Gas And Equipment Company, Incorporated. 33 P. Martinez, Mandaluyong City, 1550 Metro Manila, Philippines