Executive Assistant

Superior Gas & Equipment Co., Inc.; Mandaluyong; On-site; PHP 500,000 - 800,000; Full time

Job summary

Superior Gas And Equipment Company, Incorporated is seeking a diligent Corporate Secretary/Administrator to manage all corporate documentation, ensure file security, and oversee outgoing and incoming business correspondence from the President and executives.

The role coordinates with affiliates, records minutes of management meetings, tracks department expenses, and supports filing with regulatory bodies, delivering timely feedback and ensuring compliance.

Qualifications

• Ability to manage corporate documentation and file security.
• Strong handling of business correspondence (letters, emails, faxes).
• Ability to implement instructions from executives with urgency.
• Coordinate communications from President and executives.
• Provide correspondence assistance to all departments.

Responsibilities

• Take charge of corporate documentation and ensure its security and filing.
• Prepare and handle all forms of business correspondence and communications.
• Execute instructions from President, Managing Consultant and managers with urgency and report feedback.
• Oversee all communications received from top executives and department units.
• Render correspondence support to all departments and expedite matters assigned.
• Monitor departmental expenses and implement cost-saving measures.
• Take minutes of special management meetings and maintain records.
• Assist Corporate Secretary with minutes, director assignments, and SEC report submissions.
• Prepare Board Resolutions and Secretary's Certificates, and coordinate with legal counsel.
• Coordinate with SUGECO Cebu and affiliates on corporate matters.
• Receive, record, and monitor President's personal bills and other personnel matters.

Job description

Job Description

1. Responsible for and takes control of all corporate documentation including its security and file management.

2. Prepares/takes charge of all types of business correspondence (both incoming and outgoing), i.e. letters, documents, fax, e-mails, etc.

3. Executes with strong sense of urgency all instructions received from the President, Managing Consultant, Managers and other executives and reports’ feedback asap.

4. Responsible for and oversees all communication received from the President, Managing Consultant, executives and other concerned/department units.

5. Renders correspondence assistance to all departments.

6. Expedites matters referred to the department and keeps track of its result.

7. Takes minutes of special management meetings.

8. Monitors the expenses of the department and implements cost cutting measures.

9. Assists the Corporate Secretary on the following:

• preparation of board/stockholder’s minutes of meetings and gathering of reports
• reminding Directors of their respective assignments
• submission of reportorial requirements to the Securities & Exchange Commission
• preparation of Board Resolutions and Secretary’s Certificates
• preparation of legal documents and close coordination with legal counsel

10. Acts as coordinator with SUGECO Cebu and other affiliates.

11. Receives, records and monitors the personal bills of the President; executes other personnel matters.

Working Location

33, Superior Gas And Equipment Company, Incorporated. 33 P. Martinez, Mandaluyong City, 1550 Metro Manila, Philippines