Executive Assistant & Contract Administrator

Confidential Company

Philippines

On-site

PHP 600,000 - 1,200,000

Full time

2 days ago

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Job summary

Confidential Company in the Philippines is seeking a highly organized Legal Contracts Administrator & Executive Assistant to own contract management and support executive leadership. You will maintain a central contract register, track terms, coordinate DOA-based approvals, and manage contract execution (DocuSign and wet signatures) while keeping templates current and audit-ready.

The role also provides structured executive support to the CEO and CFO, including calendar management, briefing

Qualifications

5–10 years experience in contract administration or legal administration
Strong experience managing contract registers and document control systems
Excellent written English and ability to produce clear, structured summaries
Highly detail-oriented with a process-driven mindset

Responsibilities

Maintain a central contract register that is complete, current, and audit-ready
Log contracts prior to execution and track key terms (value, duration, renewals)
Coordinate approval workflows in line with DOA
Coordinate contract execution (DocuSign and wet signatures) and enforce version control
Maintain templates (NDA, MSA, supplier, subcontractor) and support data room readiness
Prepare concise 1-page contract summaries (commercial and risk-focused)
Support CEO and CFO calendars, meetings, travel, and briefing notes
Track actions, deadlines, and follow-ups; draft basic communications