Executive Assistant

Software Ventures International; Pasig; On-site; PHP 300,000 - 540,000; Full time

Job summary

Software Ventures International seeks an Executive Assistant to provide high-level administrative and legal support to the Management, ensuring the executive office runs smoothly and contributing to overall efficiency in a fast-paced environment. You will manage the President’s calendar, coordinate travel, screen communications, and liaise with internal and external stakeholders.

A Bachelor’s degree and proven experience in executive or legal support are preferred, with on-site work in Ortigas,

Qualifications

• Bachelor’s degree preferred.
• Proven experience as executive or legal assistant.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Willing to work onsite in Ortigas, Pasig City (Monday to Friday, Flexible Time)

Responsibilities

• Manage the President’s calendar and priorities.
• Liaise between executives and stakeholders.
• Screen calls, emails, and communications.
• Arrange travel plans, including flights, accommodation and transportation.
• Maintain organized physical and electronic files.
• Support Administrative and Legal teams.
• Maintain confidentiality of sensitive information.
• Organize and maintain corporate records.

Skills

Calendar management

Liaison with stakeholders

Phone/email screening

Travel arrangements

Document management

Education

Bachelor’s Degree

Tools

MS Office

Job description

The Executive Assistant provides high-level administrative and legal support to the Management. She will play a crucial role in facilitating the smooth operation of the executive’s office and contribute to the overall efficiency of the organization.

Responsibilities:

• Manage the President’s calendar, ensuring proper time allocation and prioritization.
• Act as a liaison between the executives and internal/external stakeholders.
• Screen and manage phone calls, emails, and other communications.
• Arrange and coordinate travel plans, including flights, accommodation and transportation
• Maintain organized and up-to-date files, both physical and electronic.
• Meeting, Administrative and Legal Team Support
• Maintain a high level of confidentiality regarding sensitive information.
• Organize and maintaining corporate records

Qualifications:

• Bachelor’s Degree Preferred
• Proven experience as an Executive or Legal assistant or similar role
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Willing to work onsite in Ortigas, Pasig City (Monday to Friday , Flexible Time)