Executive Assistant | Concur Experience Required | Onsite | Weekends Off

Emapta; Makati; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Day 1 HMO coverage with free dependent

Night differential pay

Prime Makati office location

Salary advance program

Upskilling through Emapta Academy

Office gyms 24/7 access

Employee referral incentives

Government and Emapta benefits

Job summary

Emapta is seeking an Executive Assistant to support senior executives in a fast-paced, global business environment from its Makati office. The role requires hands-on SAP Concur experience for travel and expenses, impeccable coordination across time zones, and proactive calendar management.

You will manage domestic and international travel, prepare detailed itineraries, handle invoices, and support cross-functional teams.

Qualifications

• Bachelor's degree or equivalent four-year degree.
• More than 5 years of experience as an Executive Assistant, preferably supporting senior executives in a fast-paced corporate environment.
• Hands-on experience using SAP Concur for expense management and travel-related processes is required.

Responsibilities

• Support a small team of professionals with administrative and operational requirements.
• Coordinate a high volume of internal and external meetings across multiple time zones.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa requirements.
• Prepare detailed travel itineraries and meeting schedules.
• Process expense reports and invoices accurately and efficiently.
• Manage and maintain team calendars.
• Prepare, organize, and maintain materials for internal and external meetings using PowerPoint and Microsoft Office Suite.
• Support ad hoc projects and special assignments as needed.
• Perform additional duties as assigned.

Skills

Executive support

Travel coordination

Expense management

Education

Bachelor's degree

Tools

SAP Concur

Microsoft Office

Microsoft Excel

Job description

Master SAP Concur. Champion Excellence in International Investment Operations.

International investment operations demand exceptional coordination, sound judgment, and flawless execution. As an Executive Assistant, apply your SAP Concur expertise to manage executive schedules, cross-border travel, and expense administration supporting investment professionals advancing healthcare innovation. Your ability to anticipate priorities and resolve complexities strengthens operational continuity and executive effectiveness across markets. With Emapta, establish a long-term global career supported by an award-winning workplace, mentorship, professional development, and international collaboration. Enjoy a top 1% experience designed for top 1% talent.

Your Gateway to Global Investment Operations

• Employment Type: Full-time
• Shift: Night Shift, Weekends Off
• Work Setup: Onsite, Makati

Exciting Perks Await!

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Prime office location in Makati (Easy access to MRT stations, restaurants, and banks)
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• Bachelor's degree or equivalent four-year degree
• More than 5 years of experience as an Executive Assistant, preferably supporting senior executives in a fast-paced corporate environment
• Hands-on experience using SAP Concur for expense management and travel-related processes is required
• Experience working in the financial services industry
• Proven experience coordinating complex international travel arrangements, including flight bookings, itineraries, and visa processing
• Strong problem-solving, prioritization, and follow-up skills, with the ability to manage high volumes of tasks and competing deadlines
• Excellent written and verbal communication skills, with the ability to interact professionally with executives and stakeholders at all levels
• Exceptional organizational and interpersonal skills, with a proactive, personable, and intuitive approach
• Ability to work standard New York City business hours (Eastern Time) regardless of location

Your Daily Tasks

• Support a small team of professionals with administrative and operational requirements
• Coordinate a high volume of internal and external meetings and company calls across multiple time zones
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa requirements
• Prepare detailed travel itineraries and meeting schedules
• Process expense reports and invoices accurately and efficiently
• Manage and maintain team calendars
• Prepare, organize, and maintain materials for internal and external meetings using PowerPoint and Microsoft Office Suite
• Support ad hoc projects and special assignments as needed
• Perform additional duties and responsibilities as assigned

About the Client

RTW Investments is a global life sciences investment and innovation firm powering breakthroughs in biotechnology and medical technology. With $9.2 billion in assets under management and offices in New York, London, and Shanghai, they combine scientific research, investment expertise, and company building to advance transformative medicine. Their full-lifecycle approach spans company creation, venture capital, crossover, and public investments. RTW Investments partners with scientists and entrepreneurs worldwide to develop promising innovations addressing unmet patient needs and transforming lives.

Join the Top 1% Talent. A better career. A better life.

At Emapta Philippines, careers are built with intention. Work with global clients, gain exposure to world-class standards, and grow in an environment designed for long-term success. Recognized as one of HR Asia's Best Companies to Work For in Asia 2026 for the fifth year in a row and winner of Inspiring Workplaces Australasia 2026, Emapta stands among the region's most respected employers, committed to empowering talent through stability, opportunity, and continuous development.