Executive Assistant - Sales Operations | Hybrid | Makati | Night Shift

Emapta; Metro Manila; Hybrid; PHP 670,000 - 1,004,000; Full time

Benefits offered by this job

Competitive Salary Package

Hybrid work arrangement

HMO coverage with free dependent upon

Prime office location in Makati

Fixed weekends off

Salary Advance Program with banking

Upskilling through Emapta Academy

Office gym access

Lifestyle perks

Referral incentives

Annual leave credits

Engagement activities

Mentorship and global exposure

Career growth opportunities

Diverse and supportive environment

Job summary

Emapta is seeking an Executive Assistant (Sales Operations) to support the SVP, Global Talent Program, coordinating calendars across multiple time zones and managing travel logistics for domestic and international engagements. The role blends high-level administrative support with strategic program coordination in a fast-paced, hybrid environment in Makati, Philippines.

You will drive executive reporting, partner communications, and CRM-based pipeline activities, while upskilling through Emapta

Qualifications

• 3–5 years of proven experience as an Executive Assistant.
• Experience supporting senior executives in sales operations or related field.
• Proven calendar, inbox, and travel coordination.
• Experience with international stakeholders and multiple time zones.

Responsibilities

• Provide comprehensive executive and administrative support to the SVP, Global Growth.
• Manage calendars across time zones and coordinate meetings.
• Arrange domestic and international travel and itineraries.
• Prepare presentations, reports, and confidential documents.
• Support Global Talent Program coordination and partner communications.
• Maintain accurate records and trackers for programs and deals.
• Draft and review executive communications and follow-ups.

Skills

Executive support

Calendar management

Inbox management

Travel coordination

Presentation creation

CRM: HubSpot

Education

Bachelor's degree in Business Administration/related field

Tools

Microsoft 365

Outlook

Teams

Excel

Word

PowerPoint

HubSpot

Job description

Connect Global Business Ambitions With Executive Excellence and Career Growth

Global ambitions become business achievements when exceptional executive expertise connects the dots. Excel as an Executive Assistant (Sales Operations) supporting strategic leadership, international talent partnerships, and commercial growth. Contribute to an environment where executive excellence strengthens global business expansion. Through Emapta, gain international exposure, hybrid flexibility, continuous upskilling, and long-term career opportunities alongside top 1% talent worldwide.

Job Overview

• Employment type: Full-time
• Shift: Night Shift, Weekends Off
• Work setup: Hybrid (Twice a week onsite), PNB Building, Makati

Exciting Perks Await!

• Competitive Salary Package
• Hybrid work arrangement
• HMO coverage with free dependent upon regularization
• Prime office location in Makati (easy access to MRT stations, restaurants, and banks)
• Fixed weekends off
• Salary Advance Program through our banking partner (eligibility and approval subject to bank assessment; available to account holders with a minimum of 6 months of company tenure)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms in Ortigas and Makati, with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• A total of 20 annual leave credits to use at your discretion, including 5 credits convertible to cash
• Fun employee engagement activities
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Education

• Bachelor's degree in Business Administration, Communications, Management, or a related field preferred.

Professional Experience

• At least 3-5 years of proven experience as an Executive Assistant, preferably supporting senior executives or business leaders in sales operations.
• Demonstrated experience in executive calendar management, inbox management, travel coordination, and administrative support.
• Proven experience in project coordination, report preparation, and management of multiple priorities.
• Previous exposure to sales operations, business development, partnership programs, or commercial environments is an advantage.
• Experience collaborating with international stakeholders and coordinating schedules across multiple time zones is preferred.

Knowledge & Skills

• Excellent written and verbal communication skills, including the ability to draft professional executive correspondence.
• Strong organizational, time management, and prioritization skills.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Excel, Word, and PowerPoint.
• Familiarity with HubSpot or other Customer Relationship Management (CRM) platforms is an advantage.
• Ability to prepare executive summaries, presentations, trackers, and structured reports.
• Exceptional attention to detail and accuracy in handling information and deliverables.
• Excellent interpersonal skills and confidence in communicating with senior executives, clients, and external partners.
• Proven ability to work independently, anticipate executive needs, and take ownership of assigned responsibilities.
• Strong problem-solving skills, sound judgment, and adaptability in a fast-paced business environment.
• High standards of professionalism, confidentiality, and discretion.

Your Daily Tasks

Executive & Administrative Support

• Provide comprehensive executive and administrative support to the Senior Vice President (SVP), Global Talent Program.
• Manage executive calendars, coordinate meetings across time zones, prioritize emails, and track critical follow-ups.
• Arrange domestic and international travel, including transportation, accommodations, itineraries, and required documentation.
• Prepare and maintain executive presentations, reports, correspondence, records, and confidential business documents.
• Process expense reports, reimbursements, approvals, and other administrative requirements.
• Anticipate executive needs, resolve scheduling conflicts, and manage competing priorities with discretion and efficiency.

Global Talent Program Coordination & Support

• Support the execution of Global Talent Program initiatives, partner engagement activities, and operational priorities.
• Coordinate communications, onboarding, documentation, and orientation activities for Global Talent Partners (GTPs) and prospective partners.
• Maintain accurate records of partner interactions, meetings, action items, and program deliverables.
• Organize partner meetings, visits, events, briefing materials, and program presentations.
• Collaborate with internal teams to address partner inquiries, monitor commitments, and ensure timely follow-through.
• Identify opportunities to streamline program administration and improve coordination processes.

Sales Pipeline & Reporting Support

• Monitor GTP-related sales opportunities, partner referrals, pipeline activities, and strategic business priorities.
• Collaborate with Sales and relevant teams to track deal progress, opportunity updates, and outstanding requirements.
• Maintain accurate HubSpot CRM records, including opportunity stages, headcount forecasts, client updates, and next steps.
• Consolidate pipeline reports, sales forecasts, executive updates, and supporting materials for leadership reviews.
• Coordinate with Deal Desk and relevant stakeholders on proposals, commercial documentation, contracts, and follow-ups.
• Ensure the accuracy and accessibility of sales information to support informed executive decisions.

Meeting Management & Executive Communications

• Coordinate leadership meetings, partner discussions, client calls, and executive engagements, including schedules and logistics.
• Prepare meeting agendas, briefing notes, presentations, executive summaries, and supporting materials.
• Document key discussions, decisions, and action items while maintaining trackers and monitoring commitments.
• Draft and review executive correspondence, internal announcements, partner communications, and follow-up emails.
• Communicate meeting outcomes, business updates, and outstanding actions to relevant stakeholders.

Stakeholder & Cross-Functional Coordination

• Serve as a key liaison between the SVP, Global Growth, Global Talent Partners, and internal departments.
• Coordinate with Sales, Marketing, Finance, Deal Desk, Legal, Talent Acquisition, and other teams on program requirements.
• Facilitate effective communication and maintain professional relationships with internal and external stakeholders.
• Support the development of client presentations, marketing collateral, and sales enablement materials.
• Monitor stakeholder requests, track deliverables, and elevate urgent concerns, delays, or potential risks.

Project Coordination & Process Improvement

• Coordinate special projects, strategic initiatives, and operational improvements supporting the Global Talent Program.
• Develop and maintain project trackers, timelines, action plans, progress reports, and standardized documentation.
• Monitor project milestones, communicate priorities, and follow up with stakeholders to ensure timely delivery.
• Identify process gaps and recommend improvements to administrative workflows, reporting, and program coordination.
• Maintain consistency, accuracy, and efficiency across program processes and documentation.
• Perform other responsibilities as reasonably assigned by the SVP, Global Talent Program.

Join Emapta, recognized as one of HR Asia's Best Companies to Work For in Asia 2026 for the fifth year in a row and winner of Inspiring Workplaces Australasia 2026. With a 50/50 gender ratio and a culture rooted in care and empathy, you'll feel valued from day one. We're committed to growing talent and setting you up for success.

Be part of a team that showcases Filipino excellence to the world. With over 30 offices across 11 countries and 1,200+ clients, you'll create real impact every day-whether you work from home or on-site. Our 100% virtual recruitment process makes it easy to get started.

At Emapta, you're not just joining a company-you're becoming part of a thriving community of 13,000+ professionals growing careers with purpose. And behind every partnership we build is a deep respect for people and the impact they make.

"We place integrity at the heart of everything we do and truly value the human experience. That's why, for clients, it's a profound and transformational process that gives them the opportunity to achieve the business growth they desire."

Tim Vorbach, CEO

#EmaptaEra