Executive Assistant | Concur Experience Required | Onsite | Night | Day 1 HMO

Emapta; Makati; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

HMO coverage

Competitive salary

Night differential

Makati location

Weekends off

Salary advance

Upskilling courses

Gym access

Lifestyle perks

Referral incentives

Government benefits

Annual leave

Engagement activities

Mentorship exposure

Career growth

Diverse environment

Job summary

Emapta is hiring an Executive Assistant to support a team focused on global investment leaders advancing breakthroughs in medicine. The role handles schedules, international travel, and executive priorities for the RTW Investments client, a leading life sciences investment firm, enabling a long-term global career with Emapta's top talent.

The position is full-time on-site in Makati with competitive perks, night differential, and opportunities for growth in a dynamic, multinational environment.

Qualifications

• Bachelor's degree or equivalent four-year degree.
• More than 5 years of experience as an Executive Assistant.
• Experience in the financial services industry.
• Experience coordinating complex international travel arrangements, including visa processing.
• Strong proficiency in Concur and expense management systems.
• Strong problem-solving and follow-up skills with the ability to prioritize high volumes of tasks in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to interact effectively with stakeholders at all levels.
• Exceptional organizational and interpersonal skills with a personable and intuitive approach.
• Ability to work standard New York City (EST) business hours regardless of location.

Responsibilities

• Support a small team of professionals with administrative and operational requirements.
• Coordinate a high volume of internal and external meetings and company calls across multiple time zones.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa requirements.
• Prepare detailed travel itineraries and meeting schedules.
• Process expense reports and invoices accurately and efficiently.
• Manage and maintain team calendars.
• Prepare, organize, and maintain materials for internal and external meetings using PowerPoint and Microsoft Office Suite.
• Support ad hoc projects and special assignments as needed.
• Perform additional duties and responsibilities as assigned.

Skills

Executive support

Time management

Stakeholder coordination

Communication

Education

Bachelor's degree or equivalent

Tools

Concur

MS Office

Job description

Support Global Investment Leaders Advancing the Future of Medicine

Put your expertise behind investment professionals advancing breakthroughs in global healthcare. Join Emapta as an Executive Assistant, orchestrating schedules, international travel, and executive priorities that protect leadership focus. Gain specialized life sciences investment exposure, collaborate across international markets, and build a long-term global career alongside Emapta's top 1% talent.

Your Gateway to Global Investment Operations

• Employment Type: Full-time
• Shift: Night Shift, Weekends Off
• Work Setup: Onsite, Makati

Exciting Perks Await!

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Prime office location in Makati (Easy access to MRT stations, restaurants, and banks)
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• Bachelor's degree or equivalent four-year degree
• More than 5 years of experience as an Executive Assistant
• Experience in the financial services industry
• Experience coordinating complex international travel arrangements, including visa processing
• Strong proficiency in Concur and expense management systems
• Strong problem-solving and follow-up skills with the ability to prioritize high volumes of tasks in a fast-paced environment
• Excellent written and verbal communication skills with the ability to interact effectively with stakeholders at all levels
• Exceptional organizational and interpersonal skills with a personable and intuitive approach
• Ability to work standard New York City (EST) business hours regardless of location

Your Daily Tasks

• Support a small team of professionals with administrative and operational requirements
• Coordinate a high volume of internal and external meetings and company calls across multiple time zones
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa requirements
• Prepare detailed travel itineraries and meeting schedules
• Process expense reports and invoices accurately and efficientlyManage and maintain team calendars
• Prepare, organize, and maintain materials for internal and external meetings using PowerPoint and Microsoft Office Suite
• Support ad hoc projects and special assignments as needed
• Perform additional duties and responsibilities as assigned

About the Client

RTW Investments is a global life sciences investment and innovation firm powering breakthroughs in biotechnology and medical technology. With $9.2 billion in assets under management and offices in New York, London, and Shanghai, they combine scientific research, investment expertise, and company building to advance transformative medicine. Their full-lifecycle approach spans company creation, venture capital, crossover, and public investments. RTW Investments partners with scientists and entrepreneurs worldwide to develop promising innovations addressing unmet patient needs and transforming lives.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.