Contracts Coordinator | Hybrid | Ortigas | Day Shift | Day 1 HMO
Emapta
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Benefits offered by this job
Job summary
Emapta Philippines seeks a Contracts Coordinator to manage contract reviews, redlining, and procurement workflows for U.S. healthcare contracts. Hybrid work setup in Ortigas, with day shifts and full-time hours, serving global clients from the Philippines.
You will handle metadata, documentation, and compliance tasks while collaborating with stakeholders across teams to ensure accurate terms and timely delivery.
Qualifications
- Bachelor's degree in Business Administration, Legal Management, Supply Chain, or a related field.
- 2 to 4 years of experience in contract administration, legal review, procurement, or compliance.
- Experience with healthcare contracts and U.S.-based organizations, an advantage.
Responsibilities
- Review contract workflows to ensure alignment with naming conventions and documentation standards.
- Verify contract metadata (effective/expiration dates, costs, budget status) in the contract management platform (Symplr).
- Ensure all supporting documents are uploaded and version-controlled.
- Apply redlines and Track Changes per the Playbook, ensuring correct legal entity names and terms.
- Cross-reference payment terms with Workday and ERP systems and apply Net terms as applicable.
- Collaborate with stakeholders via Symplr, Teams, and email to obtain missing information and approvals.
- Return or decline workflows to maintain data integrity and audit readiness.
- Download agreements for offline editing and re-upload updated versions with changes.
- Identify opportunities to speed up contract turnaround and reduce rework.
- Partner with onshore team to align offshore processes with sourcing and compliance frameworks.
Skills
Education
Tools
Job description
Behind every effective healthcare operation are agreements that keep services compliant, organized, and moving forward. As a Contracts Coordinator, you’ll manage contract reviews, redlining, documentation, and procurement workflows for the U.S. healthcare industry. Apply your expertise on a global stage, deepen your healthcare contracting knowledge, and take your career further with Emapta without leaving the Philippines.
- Employment Type: Full-time
- Shift: Day Shift (8:00 AM-5:00 PM EST), Weekends Off
- Work Setup: Hybrid (2 to 3 days onsite), Ortigas
- Day 1 HMO coverage with free dependent
- Competitive Salary Package
- Day Shift Schedule
- Hybrid work arrangement
- Prime office location in Ortigas (easy access to MRT stations, restaurants, and banks)
- Fixed weekends off
- Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
- Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
- Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
- Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
- Unlimited opportunities for employee referral incentives across the organization
- Standard government and Emapta benefits
- Total of 20 annual leaves to be used at your own discretion (including 5 credits convertible to cash)
- Fun engagement activities for employees
- Mentorship and exposure to global leaders and teams
- Career growth opportunities
- Diverse and supportive work environment
Education and Experience
- Bachelor's degree in Business Administration, Legal Management, Supply Chain, or a related field
- 2 to 4 years of experience in contract administration, legal review, procurement, or compliance
- Experience with healthcare contracts and U.S.-based organizations, an advantage
Technical and Process Skills
- Familiarity with contract lifecycle management platforms, such as Symplr, Coupa, Workday, or SAP
- Proficiency in Microsoft Word, including Track Changes and redlining, as well as Microsoft Excel and collaboration tools such as MS Teams and Outlook
- Strong understanding of legal language, contract clauses, and healthcare procurement standards
Soft Skills
- Strong attention to detail and organizational skills
- Excellent written and verbal English communication skills
- Ability to work proactively, respond promptly, and operate independently within required U.S. Eastern Time hours
Work Schedule Requirements
- Availability to work Monday to Friday on a full-time schedule
- Ability to support operating hours aligned with U.S. Eastern Standard Time, typically 8:00 AM-5:00 PM EST
Contract Lifecycle Management
- Review new, renewal, and amendment contract workflows to ensure alignment with action types, contract naming conventions, and documentation standards.
- Verify contract metadata, including effective and expiration dates, contract descriptions, costs, and budget status, within the contract management platform (Symplr).
- Ensure all supporting documentation, including Word-format agreements, is properly uploaded and version-controlled.
Compliance & Legal Review Support
- Apply redlines and Track Changes according to the Contract Provisions Playbook, ensuring accurate legal entity names, payment terms, governing law, and indemnification clauses.
- Confirm payment terms by cross-referencing supplier data in Workday and ERP systems and apply the appropriate Net terms, such as Net 30 for ePayables and Net 45 for ACH.
Workflow Coordination
- Collaborate with phase owners and internal stakeholders through Symplr, Microsoft Teams, and email to obtain missing information, corrections, approvals, and unbudgeted spend justifications.
- Provide comments and recommendations on next steps, including routing workflows to the appropriate Category Managers.
- Decline or return workflows as needed to maintain data integrity and ensure audit readiness.
Document Management
- Download agreements for offline editing and re-upload updated versions with tracked changes.
- Ensure all contract changes are properly saved and updated in Symplr, with clear explanations and @mentions to notify relevant stakeholders.
Continuous Improvement
- Identify opportunities to improve contract turnaround times and reduce workflow rework through SOP enhancements.
- Partner with the onshore team to align offshore processes with strategic sourcing and compliance frameworks.
Key Performance Metrics
- Contract Accuracy Rate
- Redline Completion Time
- Contract Data Error Rate
- Contract Review Turnaround Time
- Compliance with the Legal Playbook
- Unbudgeted Purchase Justification Follow-ups
- Workflow Rework Requests
- Document Upload Timeliness
- Internal Stakeholder Satisfaction
- Excel Model Accuracy
- Audit Readiness Score
Our client is a leading U.S. academic health system dedicated to improving health through patient care, medical education, research, and innovation. They operate an extensive network of hospitals and healthcare facilities while educating future physicians, nurses, and health professionals. Their work combines clinical expertise, academic medicine, scientific research, and community health programs to improve patient outcomes. Through collaboration and innovation, they advance medical discoveries, strengthen healthcare delivery, and serve communities across South Carolina and beyond.
Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.
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