Team Assistant | Hybrid | Ortigas | Day Shift | Day 1 HMO

Emapta; Metro Manila; Hybrid; PHP 446,000 - 781,000; Full time

Benefits offered by this job

Day 1 HMO coverage

Competitive salary package

Day shift schedule

Hybrid work arrangement

Office in Ortigas

Salary advance program

Upskilling via Emapta Academy

Gym access

Lifestyle perks

Employee referral incentives

Annual leave and cash conversion

Engagement events

Job summary

Emapta Philippines is seeking a Team Assistant to support strategy leaders, executive communications, and key initiatives. The role offers international exposure and a dynamic global client environment.

Day shift, hybrid work at Ortigas, competitive salary, and benefits. You will contribute to presentations, travel logistics, and coordination across teams while advancing your global business-support career.

Qualifications

• 3–5 years in senior support roles such as Team Assistant or Executive Assistant.
• Strong diary management and travel-booking skills with prioritisation and adaptability.
• Experience coordinating leadership meetings, events, and engagement activities.

Responsibilities

• Manage diaries and travel arrangements end-to-end.
• Coordinate leadership meetings, schedule management, agendas, and minutes.
• Provide administrative support including communications, intranet updates, SharePoint files, and invoices.
• Prepare strategy materials using PowerPoint and Excel; create polished presentations.
• Support events, team activities, and cross-team coordination.
• Maintain confidentiality and professional standards.

Skills

Diary management

Travel booking

Executive support

Presentation design

PowerPoint

Canva

Figma

Adobe Creative Cloud

Microsoft Office

Tools

Outlook

Word

Excel

PowerPoint

Job description

Keep Strategy Moving Across Australia's Digital Property Market

Put your career in prime position within Australia's digital property industry. As a Team Assistant, you'll keep strategy leaders, executive communications, presentations, and key initiatives moving seamlessly. Bring structure and creativity to high-impact priorities while gaining international exposure and taking your global business support career further with Emapta.

Your Career at a Glance

• Employment Type: Full-time
• Shift: Day Shift, Consecutive Days Off
• Work Setup: Hybrid, SM Mega Tower, Ortigas

Exciting Perks Await!

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Day Shift Schedule
• Hybrid work arrangement
• Prime office location in Ortigas (Easy access to MRT stations, restaurants, and banks)
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Executive and Team Support Experience

• At least 3 to 5 years of relevant experience, including previous experience supporting senior leaders, executives, or leadership teams in a Team Assistant, Executive Assistant, or similar role
• Excellent diary management and travel-booking skills, with the judgement to prioritize, anticipate conflicts, and respond calmly to change
• Experience in coordinating leadership meetings, team cadences, events, offsites, conferences, and engagement activities
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities, projects, and deadlines with limited supervision

Communication and Presentation Skills

• Strong written and verbal communication skills, with confidence in drafting correspondence, preparing agendas and minutes, and coordinating information for senior audiences
• Strong PowerPoint skills and demonstrated experience in graphic design or visual communication, with the ability to create polished, compelling, and easy-to-understand slide content
• Experience with presentation and design tools, such as PowerPoint, Canva, Figma, or Adobe Creative Cloud, beneficial

Systems and Collaboration

• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint, with experience in collaboration and workflow tools desirable
• Ability to work autonomously while collaborating effectively with the Strategy team, Executive Assistant, and Team Assistant community
• Ability to work productively in a fast-paced, agile, and sometimes ambiguous environment

Professional Attributes

• Sound judgement and discretion, with the ability to maintain confidentiality when handling sensitive information
• Friendly and approachable communication style, with the confidence to build trusted relationships across all levels of the organization

Your Daily Tasks

Executive & Leadership Support

• Manage diaries and travel arrangements end-to-end, respond calmly and quickly to changes, elevate issues as required, and maintain visibility of high-priority activities.
• Coordinate leadership team meetings and support meeting rhythms through schedule management, bookings, agendas, minutes, and post-meeting follow-ups.
• Provide administrative support, including team communications, internal intranet updates, SharePoint file maintenance, document revisions based on feedback, invoice processing, purchase orders, and document management.

Strategy & Communications Support

• Support the preparation and coordination of Strategy team materials, including leadership updates, strategy sessions, team meetings, town halls, and internal communications using PowerPoint and Excel.
• Apply graphic design and visual communication expertise to develop and improve presentations, slide decks, templates, briefing materials, and other visual communications, with clear, polished, and audience-appropriate outputs.
• Partner with Strategy team members to transform complex information into visually engaging, executive-ready presentations and materials.

Events & Team Coordination

• Assist with the planning and coordination of team activities, events, conferences, offsites, and celebrations, and collaborate with relevant Group Team Assistants as required.
• Support the Strategy team's operating rhythm through the maintenance of Strategy leadership calendars, distribution lists, trackers, and shared resources.

Projects & Stakeholder Coordination

• Support key initiatives and major projects through action tracking, stakeholder coordination, meeting preparation, and follow-up.

Confidentiality & Professional Standards

• Handle sensitive commercial, strategic, and people information with professionalism, discretion, and confidentiality.

About the Client

Our client is a leading Australian digital property business helping people navigate buying, selling, renting, researching, and financing property. They connect millions of property seekers with residential and commercial listings, real estate agents, market insights, property data, valuations, and digital tools. Their broader services span property technology, mortgage broking, financial services, and advertising solutions, combining extensive property intelligence with innovative technology to simplify property journeys and help consumers and businesses make more confident decisions.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.