Executive Virtual Assistant | WFH | Night Shift | Weekends Off | Day 1 HMO

Emapta; Metro Manila; Remote; PHP 446,000 - 781,000; Full time

Benefits offered by this job

Day 1 HMO with dependents

Competitive salary

Night differential pay

Permanent WFH

Fixed weekends off

Salary advance program

Upskilling via Emapta Academy

Gym access (Ortigas & Makati)

Lifestyle perks

Employee referral incentives

Government benefits

20 annual leaves (5 convertible tocash

Job summary

Emapta is seeking an Executive Virtual Assistant to support senior leadership from a remote setup in the Philippines. The role focuses on coordinating meetings, managing executive calendars and inboxes, and preparing concise notes and action items.

You will work with global partners and vendors while maintaining a high level of discretion. The ideal candidate has 3–5 years of VA/EA experience, excellent English communication, and strong organizational skills to handle multiple priorities in a

Qualifications

• 3–5 years in VA/EA roles supporting senior leadership.
• Experience managing calendars, inboxes, meetings and follow-ups.
• Strong written and verbal English communication.
• Excellent organization and time management.
• Ability to handle multiple priorities with attention to detail.
• Experience with transcripts, notes, task trackers, and collaboration tools.
• Discretion and judgment when dealing with executives and external partners.
• Ability to work independently and seek clarification when needed.

Responsibilities

• Coordinate and manage meetings, calendars, and appointments.
• Manage executive inboxes and emails.
• Prepare meeting notes, agendas, and administrative materials.
• Maintain organized records and follow-up items.
• Support senior leadership with day-to-day administrative needs.
• Identify key decisions from meetings and ensure action items are tracked.

Skills

Executive support

Calendar management

Inbox management

English communication

Organization

Time management

Attention to detail

Transcripts and notes

Collaboration tools

Microsoft Office

Tools

Microsoft Office

Job description

Keep the Leaders Behind Global Restaurant Brands One Step Ahead

Serve up executive support that keeps a global business moving. As an Executive Virtual Assistant, you'll turn priorities into action across the international restaurant franchising industry, coordinating leadership, franchisees, vendors, and strategic partners. Sharpen your executive judgment, gain high-level global exposure, and take your career further with Emapta.

Your Career Snapshot

• Employment Type: Full-time
• Shift: Night Shift, Weekends Off
• Work Setup: Work From Home

Exciting Perks Await!

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Permanent WFH arrangement
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Qualifications & Experience

• 3 to 5 years of experience as a Virtual Assistant, Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership
• Proven experience managing executive calendars, inboxes, meetings, and follow-ups
• Strong written and verbal English communication skills
• Excellent organizational and time management skills
• Strong attention to detail and ability to manage multiple priorities
• Experience working with meeting transcripts, notes, task trackers, and collaboration tools
• Strong judgment and discretion when interacting with executives and external stakeholders
• Ability to work independently and take ownership of tasks without constant supervision
• Ability to determine when tasks can be handled independently and when executive approval or clarification is required
• Experience communicating with senior executives, clients, vendors, or strategic business partners, highly preferred
• Proficiency in Microsoft Office and common communication and productivity tools

Ideal Candidate

• Proactive approach to responsibilities rather than reliance on detailed instructions
• Strong ability to listen, identify next steps, and take appropriate action
• Consistent follow-through on commitments, tasks, and action items
• Professional maturity and sound judgment when working directly with senior executives and strategic partners
• Strong discretion when handling confidential information
• Adaptability to evolving and expanding responsibilities
• Resourcefulness and ability to resolve routine issues independently
• Sound judgment to recognize when clarification is necessary rather than make assumptions

Your Daily Tasks

Executive & Administrative Support

• Coordinate and manage meetings, calendars, and appointments
• Manage and organize executive inboxes and emails
• Prepare meeting notes, agendas, and other administrative materials as needed
• Maintain organized records, notes, and follow-up items
• Support senior leadership with day-to-day administrative and coordination needs

Meeting & Action Item Management

• Attend meetings or review meeting transcripts to identify key discussions, decisions, and action items
• Track commitments made during meetings and ensure timely follow-through
• Coordinate with internal team members and external partners to complete assigned action items
• Follow up on outstanding items and provide updates to executives
• Remind leadership proactively of commitments, deadlines, and pending follow-ups
• Identify when additional clarification or approval is required before proceeding

Email & Stakeholder Coordination

• Draft, organize, and respond to emails as appropriate
• Coordinate communications with internal teams, vendors, franchisees, and strategic partners
• Maintain a professional and appropriate tone when communicating on behalf of senior leadership
• Exercise discretion when handling confidential or sensitive business information

Research & Special Projects

• Conduct basic research on business, franchise, market, vendor, and other requested topics
• Summarize findings and present relevant information clearly and concisely
• Support special projects and other administrative tasks as assignedTake on additional responsibilities as the role develops

Example of Expected Ownership

• Identify executive commitments and required next steps from meetings or transcripts
• Coordinate with relevant stakeholders to obtain required information
• Track requests and commitments through completion
• Follow up with executives when clarification, approval, or additional direction is required

About the Client

Our client is a leading global restaurant franchising company that acquires, develops, markets, and manages a diverse portfolio of fast-casual, quick-service, casual, and polished-casual dining concepts. Their portfolio spans 18 restaurant brands and more than 2,200 locations worldwide. Through franchise development, strategic brand management, international expansion, and manufacturing capabilities, they help established restaurant concepts scale across markets. Their global platform connects franchise partners with recognizable brands while driving sustainable growth, operational strength, and memorable dining experiences worldwide.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.