Executive Assistant to the CEO

Enov8tive International; Taguig; Hybrid; PHP 900,000 - 1,300,000; Full time

Job summary

Enov8tive International is seeking an experienced Executive Assistant to be a trusted partner to a C-suite leader, managing priorities and coordinating senior stakeholders across domestic and international engagements.

The role requires strong English writing, executive presence, and the ability to handle confidential matters with discretion, while maintaining calendars, preparing briefings, and supporting investor discussions and client engagements across time zones.

Qualifications

• Bachelor's degree required; master's degree preferred.
• Direct support to a C-suite executive and handling confidential matters.
• Experience managing complex schedules and competing priorities.
• Excellent written and spoken English with strong executive writing and presentation skills.
• Executive presence and confidence when dealing with senior leaders and external stakeholders.
• Excellent organizational skills and consistent follow-through.
• Sound business judgment and ability to work independently within delegated authority.
• Proficiency in MS Office, Google Workspace, reporting tools, and project management platforms.
• Comfortable using AI tools responsibly with careful verification and protection of confidential information.
• Ability to coordinate across time zones and occasional travel for urgent engagements.

Responsibilities

• Manage the executive's calendar, correspondence, travel, and commitments across domestic and international engagements.
• Prioritize requests based on business urgency, strategic importance, and executive direction.
• Prepare executive briefings, meeting agendas, presentations, letters, and decision summaries.
• Attend key meetings, document decisions, and track action items with clear owners and deadlines.
• Follow through with department heads and external stakeholders, escalating delays and unresolved issues promptly.
• Consolidate departmental updates into concise reports highlighting progress, risks, and decisions required.
• Serve as a professional liaison between the executive and internal and external stakeholders.
• Coordinate confidential projects, leadership meetings, investor discussions, and client engagements.
• Maintain accurate executive records and exercise strict confidentiality.
• Anticipate needs, identify potential conflicts, and recommend practical solutions.

Education

Bachelor's degree

Master's degree

Tools

Microsoft Office & Google Workspace

Reporting tools

Project management platforms

Job description

About the role

Enov8tive is seeking an experienced Executive Assistant to serve as a trusted partner to a C-suite executive, managing priorities, coordinating senior stakeholders, and ensuring important commitments are carried through to completion. This position requires executive presence, exceptional judgment, discretion, and the confidence to work directly with business leaders, investors, clients, and government officials.

Key responsibilities

• Manage the executive's calendar, correspondence, travel, and commitments across domestic and international engagements
• Prioritize requests based on business urgency, strategic importance, and executive direction
• Prepare executive briefings, meeting agendas, presentations, letters, and decision summaries
• Attend key meetings, document decisions, and track action items with clear owners and deadlines
• Follow through with department heads and external stakeholders, escalating delays and unresolved issues promptly
• Consolidate departmental updates into concise reports highlighting progress, risks, and decisions required
• Serve as a professional liaison between the executive and internal and external stakeholders
• Coordinate confidential projects, leadership meetings, investor discussions, and client engagements
• Maintain accurate executive records and exercise strict confidentiality
• Anticipate needs, identify potential conflicts, and recommend practical solutions

About you

• Bachelor's degree required; master's degree preferred
• At least three years of relevant experience, including direct support to a C-suite executive
• Demonstrated experience managing complex schedules, competing priorities, and confidential matters
• Excellent command of written and spoken English, with strong executive writing and presentation skills
• Strong executive presence and confidence when dealing with senior leaders and external stakeholders
• Excellent organizational skills, attention to detail, and consistent follow-through
• Sound business judgment and the ability to work independently within delegated authority
• Proficiency in Microsoft Office, Google Workspace, reporting tools, and project or task management platforms
• Comfortable using AI tools responsibly, with careful verification and protection of confidential information
• Ability to coordinate across time zones and accommodate occasional travel and urgent executive engagements