Executive Assistant

Wingassistant; Manila; Remote; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Health Insurance (HMO)

Paid Training

Performance Incentives

Opportunities for Career Growth

Holiday & Overtime Pay

Inclusive Culture

Supportive Team

Job summary

A global staffing solution company is seeking a Remote Executive Assistant to manage executive communications, schedule meetings, and organize documents efficiently. Candidates should have over 5 years of related experience and strong communication skills in English. Proficiency in project management and collaboration tools like Notion and Slack is essential. This role offers 100% work-from-home flexibility and includes benefits such as health insurance, performance incentives, and holiday pay.

Qualifications

• 5+ years of related experience.
• Ability to draft professional documents.
• Experience managing emails for executives.
• Proven experience in email management and prioritization
• Skilled in Google Calendar management and scheduling across multiple roles
• Strong English proficiency (reading, writing, and speaking with a neutral accent)
• Ability to problem-solve independently and provide context for meetings and follow-ups
• Awareness of academic-level vocabulary and comprehension capabilities to align with the team’s background
• Experience attending meetings, tracking progress, and ensuring follow-ups are completed

Responsibilities

• Manage and organize emails for the executive.
• Draft and track important documents and communications.
• Support scheduling and travel bookings.
• Attend meetings and calls, review recordings, and prepare accurate notes and follow-ups.
• Track progress and updates in Linear, ensuring accountability and timely completion of tasks.
• Coordinate across teams using Notion and Slack, ensuring smooth communication and workflow.

Skills

Strong written communication skills

Problem-solving

Expertise in project management platforms

Strong English proficiency

Email management and prioritization

Independent work

Meeting note-taking

Tools

Notion

Slack

Google Workspace

Job description

Please whitelist the domains “lever.co ” and “hire.lever.co ” with your email provider to make sure you get our emails.

Executive Assistant

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

Key Responsibilities:

• Manage and organize emails, creating prioritized task lists for the executive.
• Draft, manage, and track important documents and communications.
• Support administrative tasks across three professional roles, including travel booking and meeting scheduling.
• Attend meetings and calls, review recordings, and prepare accurate notes and follow-ups.
• Track progress and updates in Linear, ensuring accountability and timely completion of tasks.
• Coordinate across teams using Notion and Slack, ensuring smooth communication and workflow.

Qualifications:

• 5+ years of related experience
• Strong written communication skills with the ability to draft professional documents and correspondence
• Expertise in project management platforms (Linear required)
• Proven experience in email management and prioritization
• Skilled in Google Calendar management and scheduling across multiple roles
• Strong English proficiency (reading, writing, and speaking with a neutral accent)
• Ability to problem-solve independently and provide context for meetings and follow-ups
• Awareness of academic-level vocabulary and comprehension capabilities to align with the team’s background
• Experience attending meetings, tracking progress, and ensuring follow-ups are completed

Software Tools and Platforms Experience Required:

• Notion
• Slack
• Google Workspace (Docs, Sheets, Calendar, Drive)

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4 GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps
• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• 100 % Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Holiday & Overtime Pay

Schedule: 9:00 AM – 6:00 PM EST

Location: This is a remote job

Salary Package (with HMO):

Please note: Only qualified candidates will be invited to take the assessment & scheduled for an interview.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.