Executive Assistant & Association Governance Lead

WrkPod Inc.; Dumaguete; Presencial; PHP 600.000 - 900.000; Tempo integral

Benefícios oferecidos por esta vaga

Competitive salary

Professional development

Outsourced/offshore experience

Resumo da vaga

Parking Australia is seeking an experienced Executive Assistant & Association Support Coordinator to provide central administrative, governance, and operational support under the Executive Manager. You will coordinate board/committee administration, membership services, communications, events, records, and financial processes from the Philippine payroll.

The role offloads routine tasks from leadership to enable focus on governance, member value, advocacy, and growth initiatives.

Qualificações

• Minimum of 5 years in executive assistance or high‑level admin roles.
• Governance: prepare agendas, board packs, minutes, action registers.
• Exceptional written English with strong proofreading and detail.
• Advanced Microsoft 365: Outlook, Word, Excel, PPT, Teams, SharePoint.
• Experience with CRM, event management, email marketing, or surveys.
• Strong organizational skills; able to juggle deadlines independently.
• Willingness to work during standard Australian business hours.
• Compensation is a competitive salary paid in PHP.

Responsabilidades

• Prepare and maintain annual board/committee calendars.
• Draft agendas for approval by executives or chairs.
• Distribute board/committee packs within deadlines.
• Attend meetings and take draft minutes.
• Maintain governance registers and records.
• Coordinate elections, appointments, inductions.
• Manage executive calendar and travel logistics.
• Draft correspondence and routine reports.
• Maintain membership CRM data and distribution lists.
• Format communications, newsletters, and templates.
• Coordinate conferences, events, and registrations.
• Process invoices and manage budget trackers.
• Ensure privacy and data quality across systems.

Conhecimentos

Executive assistance

Association administration

Governance knowledge

Written English

Microsoft 365

CRM / event tools

Time management

Australian business hours

Ferramentas

CRM platforms

Event management systems

Email marketing tools

Survey platforms

SharePoint

Descrição da vaga

Parking Australia is seeking an experienced Executive Assistant & Association Support Coordinator to provide central administrative, governance, and operational support under the Executive Manager. You will coordinate board/committee administration, membership services, communications, events, records, and financial processes from the Philippine payroll.

The role offloads routine tasks from leadership to enable focus on governance, member value, advocacy, and growth initiatives.