Executive Assistant & Office Operations Specialist

Film Development Council of the Philippines; Metro Manila; On-site; PHP 279,000 - 446,000; Full time

Job summary

Film Development Council of the Philippines is seeking an Administrative Officer to support the Executive Director and program leads in the day-to-day operations, handling administrative tasks and preparing reports and communications.

The role also involves scheduling activities, meetings, handling inquiries, maintaining filing systems, updating office policies, managing supplies, and performing other clerical duties as needed.

Qualifications

• Bachelor's degree in any program relevant to the job.
• At least three (3) years of work experience.
• Has excellent time management skills and ability to multi-task.
• Proficient in verbal and written communication.
• Experienced in drafting memoranda and other forms of correspondence.
• Has strong organizational and planning skills.
• Demonstrates good attention to details.
• Ability to function well in a fast-paced environment.
• Ability to maintain confidentiality.
• Proactive and can work under minimal supervision.

Responsibilities

• Assist the Executive Director and program leads in the day-to-day operations of the unit by handling administrative tasks.
• Prepare reports and communications, such as memos, emails, payment requests, liquidations, and other form correspondence .
• Provide real-time support in scheduling of activities, bookings, meetings, and other engagements of the FPO .
• Handle inquiries, screen phone calls, and manage other requirements for proper routing to the appropriate party.
• Develop and maintain a filing system (electronic and physical files).
• Help update, maintain, and reinforce office policies and procedures.
• Maintain supplies inventory and help facilitate preventive maintenance of tools and equipment assigned to the unit.
• Assist in other clerical requirements and perform related tasks needed by the unit

Skills

Time management

Multi-tasking

Verbal communication

Written communication

Organizational skills

Education

Bachelor's degree

Job description

Film Development Council of the Philippines is seeking an Administrative Officer to support the Executive Director and program leads in the day-to-day operations, handling administrative tasks and preparing reports and communications.

The role also involves scheduling activities, meetings, handling inquiries, maintaining filing systems, updating office policies, managing supplies, and performing other clerical duties as needed.