Executive Assistant & Admin Ops Specialist (Hybrid, Night Shift)

Manulife/John Hancock; Quezon City; Hybrid; PHP 424,000 - 558,000; Full time

Job summary

Manulife/John Hancock in the Philippines is seeking an Administrative Assistant to support multiple senior executives with expense management, calendar coordination, and meeting scheduling. This role will help streamline administrative processes and ensure efficient team operations while handling confidential information with discretion.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Previous administrative or executive support experience preferred.
• Strong organizational and time management skills.
• Excellent communication and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with standard office and calendar management tools.

Responsibilities

• Manage and reconcile expenses in a timely and accurate manner.
• Coordinate and maintain executive calendars, including prioritizing meetings and resolving scheduling conflicts.
• Schedule, organize, and support meetings for multiple executives, working with other assistants to coordinate schedules.
• Assist in streamlining and improving administrative processes to enhance team efficiency.
• Handle confidential and sensitive information with professionalism and discretion.
• Willing to work on night shift.

Skills

Executive support

Time management

Communication

Multitasking

Office tools

Tools

Calendar management tools

Job description

Manulife/John Hancock in the Philippines is seeking an Administrative Assistant to support multiple senior executives with expense management, calendar coordination, and meeting scheduling. This role will help streamline administrative processes and ensure efficient team operations while handling confidential information with discretion.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.