Administrative Assistant

Manulife; Quezon City; Hybrid; PHP 279,000 - 390,600; Full time

Benefits offered by this job

Flexible work environment

Learning and development opportunities

Job summary

Manulife in Quezon City is looking for an Administrative Assistant to provide essential support for senior executives. This role involves managing expenses, coordinating calendars, and scheduling meetings while ensuring operational efficiency. The ideal candidate will have previous administrative experience, strong organizational skills, and excellent communication abilities. Working arrangements are hybrid, promoting flexibility and well-being alongside a diverse and inclusive work environment.

Qualifications

• Previous experience in administrative or executive support is preferred.
• Strong ability to manage multiple priorities in a fast-paced environment.
• Excellent communication skills and attention to detail are essential.

Responsibilities

• Manage and reconcile expenses for executives.
• Coordinate and maintain executive calendars.
• Schedule and support meetings for multiple executives.
• Assist in streamlining administrative processes.
• Handle confidential and sensitive information.

Skills

Organizational skills

Time management

Communication

Attention to detail

Proficiency with office tools

Job description

The Administrative Assistant provides day‑to‑day administrative support for multiple senior‑level executives. This role focuses on expense management, calendar coordination, meeting scheduling, and assisting in streamlining administrative processes to ensure efficient team operations. The Administrative Assistant reports directly to the Senior Executive Assistant and works closely with executive leadership.

Key Responsibilities

• Manage and reconcile expenses in a timely and accurate manner
• Coordinate and maintain executive calendars, including prioritizing meetings and resolving scheduling conflicts
• Schedule, organize, and support meetings for multiple executives, working with other assistants to coordinate schedules
• Assist in streamlining and improving administrative processes to enhance team efficiency
• Handle confidential and sensitive information with professionalism and discretion
• Willing to work on night shift

Qualifications

• Previous administrative or executive support experience preferred
• Strong organizational and time management skills
• Excellent communication and attention to detail
• Ability to manage multiple priorities in a fast‑paced environment
• Proficiency with standard office and calendar management tools

When You Join Our Team

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well‑being and inclusion are more than just words.
• As part of our global team, we’ll support you in shaping the future you want to see.

E‑E‑O Statement

Manulife is an Equal Opportunity Employer. At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy‑related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [e-mail].

Working Arrangement: Hybrid