Administrative Assistant

Manulife/John Hancock; Quezon City; Hybrid; PHP 424,000 - 558,000; Full time

Job summary

Manulife/John Hancock in the Philippines is seeking an Administrative Assistant to support multiple senior executives with expense management, calendar coordination, and meeting scheduling. This role will help streamline administrative processes and ensure efficient team operations while handling confidential information with discretion.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Previous administrative or executive support experience preferred.
• Strong organizational and time management skills.
• Excellent communication and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with standard office and calendar management tools.

Responsibilities

• Manage and reconcile expenses in a timely and accurate manner.
• Coordinate and maintain executive calendars, including prioritizing meetings and resolving scheduling conflicts.
• Schedule, organize, and support meetings for multiple executives, working with other assistants to coordinate schedules.
• Assist in streamlining and improving administrative processes to enhance team efficiency.
• Handle confidential and sensitive information with professionalism and discretion.
• Willing to work on night shift.

Skills

Executive support

Time management

Communication

Multitasking

Office tools

Tools

Calendar management tools

Job description

The Administrative Assistant provides day-to-day administrative support for multiple senior-level executives. This role focuses on expense management, calendar coordination, meeting scheduling, and assist in streamlining administrative processes to ensure efficient team operations. The Administrative Assistant reports directly to the Senior Executive Assistant and works closely with executive leadership.

Key Responsibilities

• Manage and reconcile expenses in a timely and accurate manner
• Coordinate and maintain executive calendars, including prioritizing meetings and resolving scheduling conflicts
• Schedule, organize, and support meetings for multiple executives, working with other assistants to coordinate schedules
• Assist in streamlining and improving administrative processes to enhance team efficiency
• Handle confidential and sensitive information with professionalism and discretion
• Willing to work on night shift

Qualifications

• Previous administrative or executive support experience preferred
• Strong organizational and time management skills
• Excellent communication and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with standard office and calendar management tools

When you join our team:

We’ll empower you to learn and grow the career you want. We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words. As part of our global team, we’ll support you in shaping the future you want to see

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.

Manulife is an Equal Opportunity Employer. At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law. It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [e-mail].

Working Arrangement

Hybrid

We're Manulife. And we’re on a mission to make decisions easier and lives better. Better is what drives us. It’s what inspires us to find new ways to support customers and colleagues in living longer and healthier lives. It’s the reason we’re dedicated to investing in digital innovation and industry-leading AI, and accelerating a sustainable and economically inclusive future. Joining us means you’ll be empowered to learn and grow your career. We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words. And as part of our global team, you’ll help shape the future you want to see – and discover that better can take you anywhere you want to go. We’re proud of our accomplishments and recognition.

Recent awards include:

• 2026 Gallup Exceptional Workplace Award Winner
• Manulife Named one of Forbes World’s Best Employers 2025
• Financial Times World’s Best Employers Asia-Pacific 2026
• We’ve been recognized as one of Canada’s Top 100 Employers 2026
• #1 Life Insurer for AI Maturity by Evident 2026

Learn more at https://www.manulife.com/.